Why Does My Printer Show Offline

Make Sure ‘use Printer Offline’ Mode Is Not Selected

HP wireless printer goes offline if Use printer in offline mode is selected. Therefore a user must ensure that this option is not selected. The navigation for rectifying this setting is as follow-

• Select the start menu- click on settings

• Now from the listed printers, select and right click on your HP printer.
• Thereafter from the menu, uncheck the option of Use Printer Offline. Now your Hp printer will come back in online mode.

Run The Printer Troubleshooter

If you still havent found a fix to get your printer online, let the Printer Troubleshooter help you out. Its a built-in tool that finds and fixes printing-related problems on Windows devices.

The tool will check the Spooler service and print queue for errors, examine your network printers configuration, and run other troubleshooting checks. If it diagnoses any problem with the affected printer, itll recommend the appropriate solutions.

How To Prevent Printer Is Offline Issue

Since youre able to fix your printer offline issue, lets now talk about how you can keep your printer from going offline again.

First, you should avoid turning off your WiFi router. If youll do that often, your printer IP address may change every time and you may have to reconnect your printer back to your computer again.

Second, keep your printer driver or software up-to-date. The reason why your printer manufacturer regularly updates your printer driver is to protect it from attacks and of course, to make sure that it can run on your operating system as well.

Usually, they launch a printer driver update, a week or two after Windows releases an update.

The last step to ensure your printer never goes offline again is to make sure that you use it from time to time.

A print job once a week should help get things going. If youre going to stop using your printer for long periods, then it may lead to more problems in the future like ink system failure or your printer may not recognize your ink cartridges.

As much as you can, try to utilize your printer, so it wont malfunction.

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Printer Is Offline Error On Mac

The reason for Printer is offline error on Mac could be due to various reasons, ranging from the simple case of printer going into sleep mode to incorrect printer settings and problems with USB ports or the WiFi network.

In most cases, the problem can be fixed by using the option to Reset Printing system as available on Mac.

After the Printing system is Reset, you will have to Add back the printer to Mac.

Fix 1 Turn Off Windows Firewall And Antivirus Temporarily

As mentioned above, Windows Defender firewall and antivirus program may cause Brother printer keeps going offline. So, you can try disabling your antivirus temporarily and check if it fixes the issue. Here we take Windows Firewall for example:

Step 1. Type firewall in the search box and select Windows Defender Firewall from the best match.

Step 2. Click on Turn Windows Defender Firewall on or off at the left side.

Step 3. Tick the checkbox next to Turn off Windows Defender Firewall and click on OK to save the changes.

Now, you can check if Brother printer offline Windows 10 still persists.

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If That Doesnt Work You Can Try These Easy Steps:

Choose Start, then select the Devices and Printers folder. Enter Devices and Printers in the search bar. You can also type Printers to open the settings menu.

Right-click on the icon for your printer. It could be labeled in the devices name or the printers name. Check your device if youre unsure. Select to open the See Whats Printing option.

You can also click the printer left-click and choose Manage Device

Simply click to open the Printer menu in the window that opens , and then remove Use Printer Offline. All items that are in the print queue of the printer will then print.

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Make Sure The Printer Is Ready To Print

Your printer should be on, have paper in the input tray, have sufficient ink or toner, and display no errors or blinking lights.

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Troubleshoot Printer Stuck In Offline Status In Windows

There are quite a few reasons why

If you have tried to print a document in Windows 10, you know that it wont print unless the printer is online. Usually, this just involves turning on your printer and waiting a few seconds for the status to change from offline to online.

Unfortunately, this doesnt happen all the time. Instead, the printer will remain in offline status even though your printer is on and connected to your computer or to the network. There are quite a few reasons why Windows may not detect that the printer is online and Ill do my best to cover as many solutions as possible.

Why Is My Brother Printer Offline

Once Brother printer keeps going offline, the documents will only be added to queue but fail to directly print. Why is my Brother printer offline? After analyzing lots of user reports and posts, several possible reasons are responsible for Brother printer offline. They are:

• Firewall and antivirus programs. Sometimes, the Windows Defender Firewall or antivirus program may block the printer from accessing the internet due to a false positive.
• Corrupted device driver. If the printer driver become corrupt or is missing, you may encounter the Brother printer offline issue. For this, you can solve it by reinstalling the relevant drivers.
• Invalid IP address. To avoid Brother printer offline Windows 10, we recommend you assign a Static IP to the printer.
• Use printer offline. It is a Windows feature that allows you to use the printer offline. If this feature is enabled, it may cause Brother printer keeps going offline.

Now, lets see the Brother printer offline fixes in the following part.

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Fix 4 Fix It Via Services

This method is only available when your printer uses a WSD port. If it’s not using such a port, you should skip this method.

Here is the tutorial on checking if your printer is using a WSD port:

Step 1: Open Printers & scanners setting again. Click the printer device and choose Open queue.

Step 2: Click Printer to expand it. Then, choose Properties.

Step 3: In the Properties window, skip to the Ports tab. Then, check if your printer uses a WSD port.

If your printer uses a WSD port, you can then follow the steps below to change Service settings:

Step 1: Search “Services” in the Start menu and then click the best-matched result to open it.

Step 2: Scroll down the list to locate Function Discovery Provider Host and Function Discovery Resource Publication. Then, check the Status and Startup Type columns. If the Status is not Running, you can right click them and choose Start. If the Startup Type is not Automatic, you can right click them and choose Properties to set them as Automatic.

Then, you can check whether the problem is solved. If not, you can follow the steps below to add a new port:

Step 1: Print a Network Configuration Report from the printer Settings or Wireless menu.

Step 2: Return to the printer’s Ports tab, and then click Add Port. Select Standard TCP/IP Port and click New Port. Then, use the information listed on the Network Configuration Report to add a new port.

How To Fix An Offline Printer

This article was co-authored by wikiHow Staff. Our trained team of editors and researchers validate articles for accuracy and comprehensiveness. wikiHow’s Content Management Team carefully monitors the work from our editorial staff to ensure that each article is backed by trusted research and meets our high quality standards. This article has been viewed 20,161 times.Learn more…

This wikiHow teaches you how to troubleshoot your Windows or macOS printer when it appears as “offline” in your settings. This error often appears when a printer is not turned on or properly connected to the network. If you’ve verified that the printer is turned on and ready to print, the issue may be related to the printer service on your computer.

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Fix : Update Your Version Of Windows

Running an outdated operating system also causes many problems, like the one when your printer says offline. Therefore, to fix the issue, you need to carry out the Windows update.

Here is the complete process to do it.

• Put the shortcut command Windows+I to use to get your computers Settings.
• Make a selection of the Update & Security settings.
• Check for updates to your operating system.
• After the successful execution of the above steps, make sure to restart your computer.

Physical Printer And Cable Checks

Check both ends of the USB cable are firmly inserted. If the printer is networked then make sure the Ethernet cable is firmly inserted. If the printer is wireless check your internet connection or make sure its connected to your router.

If youre connected by cable try using the end of the printer cable in multiple ports or sockets on your device.

Try using a different cable to make sure the fault is not with the cable alone. If youre on a network or wireless device a simple check would be to attach a cable to your computer/or device to make sure your printer is working. Therefore the fault could be with your network connection.

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Printer Is Offline Change A Printer Status To Online

There is an advantage to turning a printer offline. Nobody can misuse it, and if you have kids at home who keep printing casually, you can block the access. You may have forgotten about turning it offline. So, lets fix it:

Make sure to check on the status after trying each of them.

How To Change The Printer From Offline To Online

The Printer status showing offline that means its having a problem communicating with your device. Lets first check the connectivity between your computer and printer.

Check the USB cable connecting your printer to your PC or laptop.

If you are connected to a network printer then, you should look at the network cable connecting your printer to your router.

Again check your PC on the same network, you can do confirm the same using the ping command. If you are connected to VPN network try to disconnect and check the printer status.

Restart your PC and printer that fix the temporary glitch that can set active printers offline even if they are connected and fully operational.

Try clearing all your print jobs by pressing cancel all documents on your printer. This will clear the printing queue and allow you to restart your model.

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Why Is My Hp Printer Offline Windows 10

In this article, we will help you to answer why is my HP printer showing offline. Read the complete article to know the complete process.

Step 1:

Ensure that your default printer driver is matching the printer you are trying to print to.

Windows 10:

Now, set your printer as default in the windows 10.

• Search for devices in the Windows and then click on Printers & scanners icon from the list of results shown to you.
• If it is checked, uncheck the box beside Let Windows manage my default printer.
• If the box is checked then uncheck it and let your Windows manage the default printer.
• Now select the printer name that matches the name of your printer from the list of printers, and then click on Manage.
• If the list has multiple names, then click on the printer which shows the status of online or idle.
• Under the manage your device section, click on set as default
• Try testing your printer by printing something.
• If the printer remains offline, then proceed to the next step.

This method can be used to resolve and get answers for why is my HP printer offline Windows 10 query easily. So, users asking why is my HP printer always offline can get rid of it now. For other versions of Windows, check out the below section.

Set Your Printer As The Default Printer

Select the Start button, and then select Settings > Devices > Printers & scanners . Select your printer and then select Open queue. Under Printer, select Set As Default Printer, and clear Pause Printing and Use Printer Offline if they are selected. If you see a message that says, “Windows will stop managing your default printer for you,” select OK.

Note: If you select OK, Windows will stop automatically setting the last printer you used as your default printer. To re-enable this feature, select the Start button, and then select Settings > Devices > Printers & scanners > Let Windows manage my default printer.

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If This Isnt Working It Is Necessary To Install The Drivers Again

To install the driver, navigate to Settings then Printers and then select the printer.

Right-click the printer and select Properties.

Under General or Details search for the driver button click it and then choose the driver once more.

It is also possible you download drivers from printers website.

Reinstall your printer. Then, under Printers in the Settings menu, you can to select the printer.

You can remove it from your menu. Then restore it usingAdd printer.

Make sure you download the most current driver for your printer from the site of the printers manufacturer.

Restart The Windows Print Spooler

The Print Spooler is an important system component that powers the execution of print jobs and the discovery of printers on Windows devices. Your printer may appear as Offline if the Print Spooler service isnt running. Head to the Windows Services Manager and make sure everythings in order.

The Windows Services Manager will stop the process and restart it immediately. If the Restart is grayed out on the context menu, that means the Printer Spooler wasnt running in the first place. Select Start to launch the service.

Head to the Windows Printer menu and check if your printers now online.

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Use Hp Print And Scan Doctor

Use HP Print and Scan Doctor on your Windows computer to help diagnose and fix printing and scanning issues.

Print Spooler Service Not Running:

Sometimes the issue occurs because of spooling service. When it does not work well, you get the offline notification.

How to Fix Printer Spooler?

What you need to do in this case is first to check if this service is running or not.

To do this follow the steps below:

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Solution 3 Make Sure Your Printer Is The Default One

If your printer is not the default print device, this could lead to problems. To make sure it is, do the following:

Step 1: Click the Start button in Windows and choose Settings, then Devices, and finally Printers & Scanners.

Step 2: Find your printer and choose Open queue. Below Printer, choose the option Set as Default Printer, and be sure that Pause Printing is cleared. If theyre already selected, choose the option Use Printer Offline.

Step 3: If a message appears which states that Windows will stop managing your default printer for you, press OK.

Once you choose OK, Windows will automatically stop setting your previous printer which was used as the default device. If you wish to re-enable the feature in the future, choose the Windows Start button then click Settings, then Devices, and Printers & Scanners, and choose the option Let Windows manage my default printer.

Why Hp Printer Showing Offline

Every now and then, when youre ready to print a document you select Print and select your preferred printer But there is no action. Follow these easy steps to change your printers status restored from offline printer to printer online. A normal everyday scenario. You glance at the printer menu and realize youre faced with a Printer Offline message. By performing a few simple steps, you can get your printer online swiftly and efficiently.

Sometimes, when printing. The computer or device thinks the printer is offline. in reality, the printer is online and ready to print. and also read Why hp printer showing offline

This could be caused by an issue between your computer or device as well as the printing device. Sometimes its as easy as a cable that isnt properly connected, or simply a mistake caused by a paper jam.

But a printer that shows an Offline error may be caused by issues with the driver for your printer or software. This could be due to the condition of your printer as well as if youve installed or not installed updates.

The printer that is offline and online for troubleshooting software is compatible for all printer types which include Brother, Canon, Epson, HP and plenty more.

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