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Which Printer Is Best For Office Use

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Best Printers in 2021 – Which Printer Is The Best For Home/Office Use?

If youre looking at all-in-one printers, this means youre seeking a single device that is capable of serving as a printer, copier, scanner and potentially a fax machine. Youve probably noticed, however, there are a lot of options, and each offers a slightly different assortment of features, functions and specifications.

The first decision to make is whether you want an inkjet printer or laser printer. Each uses a different printing technology, with laser printers typically generating higher-quality and crisper printed documents. Inkjet printers, however, are much better at generating photo lab-quality prints from your digital images.

Laser printers are a good choice if you print a lot from a home office or have a large family with a lot of diverse printing needs. Monochrome laser printers are fast, reliable and inexpensive. They dont do photos, however. You can invest in a color laser printer, but they’re a lot pricier than their monochrome counterparts. If your printing needs sometimes include color, an inkjet printer with ink tanks is your least expensive option.

The print quality of a laser printer tends to be superior, so for a home office from which youll be generating printed business correspondence or reports to be shared with others, a laser printer is likely more suitable. To meet the average needs of a family, however, an all-in-one inkjet printer will be more economical and versatile. Here are some other all-in-one printer-related features to consider:

Canon Imageclass Mf644cdw Printer For Small Business


WHY WE LIKE IT: This Canon color laser printer is the way to go for offices seeking an advanced, customizable, smart user experience. The large 5 touch screen offers powerful access, control, and personalization to all of the units all-in-one features.


  • 250-sheet paper cassette and bypass feed


  • Paper tray not expandable

This Canon imageCLASS delivers an exceptional user experience with its large, highly intuitive 5 touch screen that truly maximizes office workflow. Its touch screen is top of the line among office printers, featuring the ability to create a custom application library to connect with and create one-touch shortcuts to your offices most used platforms and cloud services. Customize the printers home screen for easy access to the functions you need, including print templates you use often.

What Is The Best Printer For Home Use

What kind of printer you get for your home depends on what you plan on printing. As a general rule, if you churn out lots of text-based pages, a laser printer will do the trick. If color documents or photos are on your agenda, youâll want to go with an inkjet. If you plan on doing any scanning or copying, you should look to an all-in-one or multifunction printer. Decent AIOs arenât that much more costly than their printer-only counterparts, and they offer a ton of additional features.

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Cons Of Multifunction Printers

  • Potential Traffic Jams. With a single all-in-one in a small business, there will inevitably be a traffic jam at the printer at some point when someone wants to print or fax while someone else wants to copy or scan at the same time.
  • Multitasking May Not Be Enabled. Incoming faxes may be missed, as not all multifunction printers can perform two duties at once.

Best For Monochrome Office Printing

Best Wireless Laser Printer for Home and Office Use


  • Versatile connectivity options, including mobile.


  • Lacks flash memory drive support.
  • Antiquated control panel.


  • Prints, scans, copies, and faxes
  • Low ink cost
  • Ethernet, USB, and Wi-Fi connections
  • Duplex printing
  • Prints from and scans to mobile devices


  • High initial price compared with cartridge-based competition
  • ADF does not auto duplex or support manual duplexing
  • Text quality is lacking at small font sizes and with some stylized fonts

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Con: Printer Scanners Are Printers Before Anything Else

The reality is that all-in-oneprinters overwhelmingly have fewer features than dedicated devices. Youd expectan all-in-one printer scanner to treat the scanner function with as much love as the printing side of things,but thats rarely the case. More often than not, printer scanners make scanning documents a cumbersome task,especially in bulk. You should carefully weigh how often youll be scanning documents before committing to anall-in-one unit. If you find yourself frequently scanning a large volume of receipts, documents, tax forms, orfamily photos, youll more than likely want to invest in a dedicated scanner.

Inkjet Vs Laser: What Type Of Printer Is Best For Your Office

The humble printer is the unseen hero of your office. Always there when you need it, out of sight and out of mind until you do. In fact, the only times you really think about your printer are when youre buying it or when you need to replenish the ink. Or toner.

Which actually brings us to one of the most common questions I get as a managed print professional: whats the difference between ink and toner? And, perhaps more importantly, whats better inkjet or laser printers?

The answer, of course, is that it depends! We wanted to break down the pros and cons of the inkjet vs laser debate so that its easy to make an educated decision about which printer is right for your office.

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Brother Mfcl2750dw Printer For Small Business


WHY WE LIKE IT: This Brother multifunction laser printer is as versatile as a small business needs it to be, with large paper capacity, fast performance, a single-pass document feeder, and the ability to create quick shortcuts to popular cloud services.


  • Direct connect with cloud and Office Suite
  • Super high-yield cartridges yield 4,500 pages


  • Monochrome printing

You can do it all with this Brother laser printer, including print, scan, copy, and even fax. All of the features of this efficient printer are designed to give you the versatility needed for a growing business. Store up to 250-sheets of paper in its input tray and print at speeds up to 36 ppm. You can copy, scan, and fax double-sided just as quickly with its single-pass automatic document feeder, which has a great 50-sheet capacity.

The Brother MFCL2750DW also has fabulous functionality when it comes to connecting with your cloud services, devices, and preferred work programs. You can print directly from and scan directly to Dropbox, Google Drive, Evernote, and more. If you use Office, you can digitize documents into a file thats editable in Word, Excel, and Powerpoint when you scan it. All of these convenient workflow features are accessible on the 2.7 color touch screen, which is also customizable to create the shortcuts you need. Compare this to the best printer for the home that comes with a 35-sheet auto-loading feature and a clear, responsive touch screen.

Hp Officejet Pro 9025 Printer For Small Business

â TOP 5 Best Laser Printer in 2022 for home office use


WHY WE LIKE IT: For businesses looking for seamless wireless integration with its cloud service and digital workflow, the HP OfficeJet Pro 9025 offers an abundance of smart features. This includes fantastic app management, mobile and tablet printing, and self-healing Wi-Fi.


  • Slow initial setup

Small businesses looking for a truly smart printer will be impressed with the HP OfficeJet Pro 9025s mobile connectivity options, security features, and modern controls. Use your mobile device as your printers hub with the HP Smart App, Apple AirPrint, and Wi-Fi Direct printing. The printers advanced Wi-Fi technology is self-healing to ensure a strong, reliable connection. Scan documents directly to email, network folders, thumb drives, and even your preferred cloud services. The HP Smart App allows users to manage efficient workflow between their printer and devices, as well as cloud and storage services.

You can even create Smart Task shortcuts that allow you to initiate your most frequently used operations with a single touch. The 2.7 touch screen and HP app are designed intuitively to maximize the organization of your documents and expenses electronically and wirelessly. Its dual paper trays have a combined 500-sheet capacity, so you wont have to refill paper frequently. Compare this to the best duplex printer that has an automatic document feeder you can use to copy, scan, and even fax double-sided documents easily.

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The Best Printer Deals This Week*

*Deals are selected by our partner, TechBargains

The two most common technologies, laser and inkjet, increasingly overlap in capabilities, but there are still differences. Most lasers and LED printers print higher-quality text than most inkjets, and almost any inkjet prints higher-quality photos than most lasersâbut both technologies have developed considerably in the past several years, and you may be surprised to learn which is best for your needs. See our in-depth discussion of the inkjet vs. laser question for more.

Beyond the questions of inner technology and output type, there are several more finely grained categories of printer.

Home printers are almost exclusively inkjets, and are built for low-volume printing. They tend to be slow, and have high ink costs. They print photos better than text and graphics. Nearly all are multifunction devices that are able to scan, copy, and often fax as well as print. If your budget is tight, this is where to start looking for an inexpensive printer.

Home-office printers are a subset of business printers , which range from compact, single-function models for low-volume use to humongous floor-standing units that can anchor a department. The majority of business printers are lasers, though inkjets are making inroads into the market, and most are multifunction devices. Many are monochrome and favor text and graphics printing over photos.

Aio Printers: Key Functions And Features

Getting beyond generalities about home and office MFPs, it’s useful to make a list of the functions and features you actually need.

Printing, scanning, and copying are a given, but even these basics aren’t as straightforward as you might think. Some MFPs are limited to scanning over a USB connection. If you plan to connect over a network, make sure the scanning works on a network. The ability to scan transparencies is unusual enough that it’s often listed as a separate function. Be sure to check the sizes the MFP can handle transparencies are often limited to 35mm.

Some MFPs need a computer for copying. If you want to copy with the computer off, make sure the MFP will work as a standalone copier, operated from its control panel.

A fax feature almost always includes standalone faxing, which you control through the MFP’s keypad. But it doesn’t necessarily include a PC faxing functionfaxing documents directly from your PC without having to print them first. PC faxing can be in the form of a fax utility, a fax driver that you use like a print driver, or both.

Most MFPs include flatbeds suitable for scanning photos or single-sheet documents. An automatic document feeder will let you easily scan multipage documents. For MFPs with letter-size flatbeds, an ADF will often let you scan legal-size pages as well, but not all do, so check first.

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Is A Laser Printer Or Inkjet Printer Better

This all depends on what youll be using the printer for. For longer, text-based documents, a monochrome laser printer will generate high-quality and crisp text at a fast print speed . A color laser printer will also generate high-quality text and graphics, also at a fast print speed. Laser printers are more costly to maintain and are not good at creating photo prints from digital images.

A color inkjet printer will have a decent print speed , can print black and white or full-color documents, and will generate photo prints from digital images that replicate what a photo lab can create .

For a typical home, a mid-priced inkjet printer will be adequate. If you go with a really low cost inkjet printer, you may be disappointed by the printers speed and print quality, especially when printing photos or graphics.

For a home office, a monochrome laser printer will generate higher-quality output at a faster pace. This is ideal for longer documents, business reports or proposals, for example. A color laser printer, however, is far more expensive to purchase and then maintain than a monochrome laser printer. On the plus side, youre able to create professional-looking, full-color documents that are suitable for business purposes.

Best Laser Printer: Brother Mfcl2750dw

10 Best Office Printers for Home or Small Business

Laser printer units can be a bit expensive but they also save on printing costs in the long run. The Brother MFC-L2750DW is an all-in-one monochrome laser printer that can produce up to 36 pages per minute with both the copy and printing functions. The print, copy, scan, and fax functions all offer automatic double-sided production to streamline your work and save time. With a 250-sheet capacity input tray and single-sheet manual feed slot, you can print a variety of documents from reports and contracts to specialized envelopes and cardstock letters.

It is compatible with Windows, Mac, and Linux computers as well as AirPrint and Google Cloud Print apps. With built-in Wi-Fi connectivity, you can wirelessly print from mobile devices, laptops, and desktops using the touchscreen. You can also use the built-in NFC connectivity to print directly from devices without a network.

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Canon Pixma Ts: The Best Budget Printer

Price: £58 |

The Pixma TS205 is one of the cheapest printers you can buy, and when you look at what its missing no Wi-Fi, no scanner, no cloud or smartphone-friendly features its really not hard to see why. All you get is a compact inkjet printer that connects via USB, printing black text pages at a slow-ish 7.5ppm, and pages with colour graphics at a painful 1.6ppm. To make things worse, its noisy while doing so.

However, that doesnt mean the TS205 doesnt have its plus points. It works perfectly well for basic, low-volume home printing and ink costs are lower than for some more expensive printers. Most importantly, print quality is surprisingly good, with bold, punchy graphics, crisp black text and even decent-looking photos despite a slightly warm colour bias. Its both capable and cheap as chips.

Price: £250 | Buy now from Argos

The Canon Pixma G650 takes all the great things about ink tank printers and throws in the ability to print decent photos. On photo paper, at the highest settings, the photos printed by the G650 are almost as good as youd get from the best cartridge-based models.

And with refillable ink tanks running costs are far lower, with A4 mono prints only costing 0.4p each and colour pages costing 1p.

The G650 is a bit on the slow side but, if you can live with that, its combination of low running costs and great print quality is hard to beat.

Price: £90 | Buy now from Argos

Read our full Epson Expression Premium XP-6100 review for more details

What Are The Best Printer Brands For Office Use

Different types of businesses require specific printer solutions

However, certain all-around printer brands and models have proven to be more reliable than others in day-to-day office use.

Konica and Kyocera printer solutions are sturdy and can take on any printing volume. The popularity of Bizhub 4052 Copier and Kyocera Ecosys M3645idn models in particular comes down to their quick prints, intuitive use and wide array of integrations.

And who could forget about Xerox? We also have on-hand stocks of the Xerox Altalink C8055.

Another color and B& W print system that provides an exceptional user experience and excellent productivity is KIP 940. Its features include touchscreen tablet navigation, software applications and SNMP protocols.

You can check out the detailed specifications for a variety of multi-functional printers, production printers and wide format printers fit for any office by visiting the Copiers & Printers page on our website.

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The Best Wireless Printerscanner For Home Office Setups

Those that are willing to sacrifice scanning efficiency for the single-unit convenience of an all-in-one printerscanner may want to consider the BrotherMFC-L3770CDW. It offers a solid balance between quality and a low costper page for printing, which makes it a good option for personal use or for running a small business out of yourhome.

Alternatively, those looking for something that will just cover the bare necessities infrequent printing andscanning may want to check out the HP DeskJet 4155e. Its agood solution for students and those that justneed to print the occasional document. Plus, HPs Instant Ink takes away the hassle of going to a store andbuying expensive ink cartridges.

Did You Know?:PCMagazine said the Fujitsu ScanSnap iX1600 … stands out with its excellent software bundle, performance, and ease of use.and learn why it earned an outstanding 4.5 out of 5 rating.

A Photo Printer For Your Pocket

Best All In One Printers in 2020 [Top 5 Picks For Home & Office Use]


  • Good print quality for a pocket printer.
  • Special paper eliminates need for ink or dye cartridges.
  • Easy to use.
  • Larger prints than some similar models.
  • Quirky image-tweaking and AR features accessible through app.


  • On the slow side for a pocket photo printer.
  • High running costs.
  • Can’t print from a PC.
  • Connects solely via Bluetooth.

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The Best Printers In 2021

Envy 7855

The best printers give you convenient printing options for all of your documents, photos and other hardcopies, but it can be tough to choose the right one. Whether you want basic document printing for homework assignments, high-grade photo printing for frameable portraits, or something that handles scanning, copying and even faxing, there’s a printer out there that fits the bill. Do you want an all-in-one inkjet or a black-and-white laser printer? We’ll help you decide what you want, and find the printer that best fits your needs.

Our printer reviews cover more than just the standard print/scan/copy combination units that are so popular on store shelves. We test every printer on the basics, like print quality and speed, but we also take the long view, weighing factors like the cost of printing or the volume the printer is built to handle from month to month. In addition to all-in-one inkjets, weve also reviewed laser printers, photo printers and even portable models, all with the aim of finding the best printer for you.

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