Best For Small Spaces Tight Budgets
Just as there are many different types of businessesfrom one- and two-person small-office/home-office environments to enterprise-level, multiuser offices and workgroupsthere are loads of business-oriented designed to serve them. Todays printers are dependable and produce high-quality output. Whether you’re in the market for a simple $50 machine for printing and copying the occasional document from your home office or a high-volume $3,000 workhorse for churning out thousands of pages each month, you can worry less about buying a lemon and concentrate more on finding an office appliance that best matches your needs and budget.
Poor print quality, paper jams, and other such frustrations are largely a thing of the past. Todays reliable printer and scanner technology lets you concentrate more on creature comforts and saving money. Trying to decide how well a printer will serve your business entails evaluating factors such as monthly output volume, paper input capacity, usability features, and running costs. Do you need the ability to print and copy in color? Will a single-function model do, or will you need an all-in-one printer that can make copies and scan documents and photos? These are the key questions, so let’s take them in order.
Best Bulk Scanning Of Oversize Documents
- Fast and accurate scanning and text conversion
- High volume rating, including large ADF
- Scans documents up to 12 by 17 inches
- Versatile scanner-interface software
- Lacks wireless or mobile connectivity
- USB interface only no networking option available
- Lacks business-card scanning and archiving software
- Fast scanning and saving to both image and searchable PDF
- Accurate OCR
- Onboard editing and document management
- Supports wireless and wired networking
- Scans to external USB flash and other USB drives
- Slick tablet-like interface
- Excellent software for scanner operation and document management
- 100-sheet ADF
- Free unlimited cloud space
- Lacks dedicated handheld mobile device app
- Expensive accessories
What’s The True Total Cost Of Owning A Printer
The price you pay to purchase a printer is only the beginning. To keep the printer functional, youll need to keep it stocked with ink or toner, as well as paper. If its a laser printer, a separate drum unit will also need replacing periodically.
In general, 20-pound multipurpose paper will work with any printer. However, low-cost inkjet printers that offer two-sided printing will often benefit if you use thicker paper to prevent ink bleed through. When you use thicker paper, however, this reduces the capacity of the paper tray.
To calculate the cost per page to use any printer, take the cost for replacement ink/toner and divide it by the estimated page yield. For multipurpose paper, the per-sheet price is minimal, but using premium photo paper and generating high-resolution photo prints will boost ink usage and paper costs rather significantly.
So, if youre looking to create photo prints from digital images, youll need to use premium photo paper. Depending on the paper size and the quantity you buy it in, this can get expensive. For occasional photo printing, you may be better off uploading your images to a one-hour photo lab. Using a printer to generate photo prints is more convenient, but the cost per print will typically be higher than what youd pay a photo lab.
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What Resolution And Scan Size Do You Need
For most scanning, resolution isn’t an issue. For, say, tax documents, even a 200-pixel-per-inch scan will give you good enough quality for most purposes. 300ppi is almost always sufficient, and it’s hard to find a scanner today that maxes out at less than 600ppi. For photos, unless you plan to zoom in on a small part of the photo or print the photo at a larger size than the original, 600ppi is more than enough.
Some kinds of originals, however, require higher resolution. If you’re scanning 35mm slides or negatives, or something small and finely detailed like a postage stamp, you’ll need a scanner that claims an optical resolution of at least 4,800ppi.
Then there’s scan size. Picking a scanner that can handle the size of the originals you need to scan seems like an obvious point, but it’s easy to overlook. For example, most flatbeds have a letter-size platen, which will be a problem if you occasionally need to scan legal-size pages. Most flatbeds with ADFs will scan legal-size pages via the ADF, but not all do, so be sure to check. You can also find scanners with larger flatbeds, but they will, of course, take up more desk space.
Hp Laserjet Pro M281fdw
HP LaserJet Pro M281fdw
If the LaserJet Pro M479fdw has impressed you and you think you have seen it all, wait until you get your hands on the LaserJet Pro M281fdw. In case you are looking for the best HP printer for home use, hold your horses here!
The LaserJet Pro M281fdw comes with a printing capacity of 10.3 seconds per print if you are using black color. On the other hand, it will take only 11.7 seconds to print other color images and texts.
It has an automatic document feeder on the top. You can stuff the feeder with about 50 sheets of paper in it. When the printing or scanning starts, the auto feeder will suck in the papers within the blinks of an eye.
For back-up printing, the input tray stores a great number of papers inside. You get to keep up to 250 sheets in it to print on whenever you need it.
As it’s a wireless printing device, it is obvious that you can connect with your PC within the same wireless network. Plus, you can optimize it to connect to your phone, as well. Whether it’s an iOS or android, the operation is the same.
Just get the HP Smart app to control the entire machine from the palm of your hands. Command copy and print from the device and get scanned docs in it in seconds.
Apart from establishing a connection to your PC and phone, this machine can also sync with cloud storage like iCloud and Google Drive, so that you can easily print out directly from the source.
- This is not an ideal printer if you are into printing photographs
Is Your Aio For A Home Or An Office
The single most useful way to categorize MFPs is by intended use: home, office, or both. If you’re looking for a home MFP, you probably care about photo quality, which means you want an inkjet. Beyond that, if photos are your primary interest, and you’re looking for a way to print them from virtually any sourcememory cards, USB memory keys, cameras, slides, strips of film, and original photographic printsyou need a photo-lab MFP. There are only a few choices in this subcategory: You can spot them by their ability to scan slides and strips of film, a feature most MFPs leave out.
When looking for an MFP strictly for an office, you probably care more about text than photos, which means you’ll want a laser or laser-class printer. You probably also want it to support faxing, though there is much to be said for using an online fax service instead, and to include an automatic document feeder to scan, copy, fax, and email multipage documents.
What Software Will You Use
Most scanners come with basic scanning software. Depending on what you plan to scan, some of the features you may want to look for include photo editing, optical character recognition , text indexing, and the ability to create searchable PDF documents. The days of platform-specific scanners are over any modern scanner will work seamlessly with both macOS and Windows, and many of them can also scan to your phone or a cloud drive.
Specialized scanners have software with specialized functions. Receipt scanners come with accounting software for organizing your financial data. Scanners that handle business cards can usually extract the card data into a contact database .
If you’re planning to scan photos or other images and then edit them in a program such as Adobe Photoshop, look for a scanner with TWAIN drivers that can scan directly into your photo editing app.
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Whats The Difference Between Ink And Toner
If youre unfamiliar with printers, you may accidentally pick up toner instead of ink, or vice versa. Because ink and toner represent the major ongoing costs of having a printer, you should check which one your printer uses before you buy.
So, how do they differ? The difference between ink and toner, primarily, is that one is a liquid and one is a powder. Ink is used in inkjet printers, which physically deposit the ink onto the page. Toner is used in laser printers, where it is statically adhered to the page and then usually thermally bonded to the paper slightly different printing processes, different physical characteristics, the end result being the same: letters on the page.
What Are Printer Drivers
Just like a car, without a driver, a printer just won’t go. The difference is that instead of a human driver, your printer needs a software one. Drivers are the bit of software that allows your computer to communicate with your printer. Most printers will automatically download the driver when they’re connected to the internet, but many still come with an installation CD with the necessary drivers.
If you dont have an optical drive on your computer, you can go to the printer manufacturer’s website to download the appropriate ones for your model. Drivers periodically update, and you need to make sure you stay on top of them. Some may update automatically, but you should check every few months to make sure you have the latest drivers so you can take full advantage of all the features your printer has to offer.
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Hp Officejet Pro 8025
HP OfficeJet Pro 8025
If you were impressed by the Envy Photo 7155 just because it is made from recycled electronics, you would be a fan of the OfficeJet Pro 8025. And if you are craving for the best HP envy printer for home use, hold on, and read this review!
That’s because the OfficeJet Pro 8025 is also made from recycled plastics and electronics. But it comes with far more benefits and features than the previous one.
First of all, the stunning professional design is enough to tell that this machine means business. When you get to know that this device can print at 20 pages per minute rate, with high-quality printout, this surely becomes a synonym to a masterpiece.
You get to connect the machine wirelessly to your PC using your home Wi-Fi network. Using the same technique linking it to your smartphone is even easier. Download the HP Smart app to quick navigation via smartphone.
But what makes its wireless connection unique is the self-healing Wi-Fi system. For most of the regular wireless gadgets, if the Wi-Fi gets broken due to some reason, it won’t reconnect automatically.
However, OfficeJet Pro 8025, in this case, will undergo up to 3 steps in finding out what’s wrong with the connection. Thus, it will heal and re-establish the connection totally in an automated way.
- Doesn’t come with Enlarge and Reduce function
Is An Inkjet Printer Or Laser Printer Better
Well, that all depends on what youre printing. For business documents, proposals, reports and correspondence, youll benefit from the sharper print quality and more professional appearance of content generated by a monochrome or color laser printer.
For creating photo prints from digital images, youll want to use either a dedicated inkjet photo printer or a mid- to high-end inkjet printer in conjunction with premium photo paper to achieve photo lab-quality results.
For general home use, just about any inkjet printer will work fine. However, youll save a lot of money over time if you choose an inkjet printer that uses ink tanks .
That said, if youre using the two-sided printing feature of a lower-end inkjet printer, you may wind up needing to use thicker multipurpose paper, which is more costly. This will prevent the ink from bleeding through the page. These days, the print quality of some high-end inkjet printers rival what a laser printer is capable of, so which option you should choose will depend on how much youre willing to spend on the printer.
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Do You Need Duplex Scanning
Duplex scanning means scanning both sides of a page. If you expect to frequently scan documents that are printed on both sides, you’ll want a duplexing scanner, a duplexing ADF, or a scanner with a driver that includes a manual-duplex feature.
The best, swiftest duplexing scanners have two scan elements, so they can scan both sides of a page at the same time. A design like this will be faster than a scanner with a simple duplexing ADF, but it will likely also cost more. A more ordinary duplexing ADF will just scan one side, turn the page over mechanically, and only then scan the other.
In contrast, a scanner with a driver that supports manual duplexing will let you scan one side of a stack and then prompts you to flip and re-feed the stack to scan the other side, with the scanner driver automatically interfiling the pages. Manual duplexing in the driver is the most economical alternative, and it is a good choice if you don’t scan two-sided documents very often or you’re on a tight budget.
What Kind Of Printer Connectivity Do I Need
With the explosion of handheld devices such as smartphones and tablets, nowadays you have lots of ways to connect to your printer. The standard interfaces comprise two main kinds of wired connections and a whole bushel of wireless ones .
Of this list of wireless standards, only Wi-Fi and AirPrint are actual local area network protocols. The others are primarily peer-to-peer protocols that allow you to connect a handheld or other device directly to the printer without either piece of hardware being part of a LAN. NFC is unique among them, in that it allows you to connect to the printer by simply tapping the NFC-enabled device to a hotspot on the printer, usually on or near the control panel.
The Brother HL-L9310CDW can accept multiple types of input and even read employee ID cards.
In addition to all these, most business printers and AIOs also support connectivity via several popular cloud sites, such as Google Cloud Print, Microsoft OneDrive, Box, and Evernote. Most of today’s business printers come with Ethernet and Wi-Fi connectivity, as well as a smattering of the other options listed in the previous paragraph. Ethernet is the fastest and most secure, and often preferable for office environments Wi-Fi, which few printers lack nowadays, is highly convenient, as well as plenty fast enough for most uses.
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The Best Printer Deals This Week*
*Deals are selected by our partner, TechBargains
When used properly, though, color makes an impact, conveying your message clearly and dynamically and helping to put your best foot forward when you’re trying to impress potential clients. It’s essential for producing your own brochures, flyers, and other marketing materials.
Depending on your content and your printer, a color page can easily cost you three to five times as much as a monochrome one. Fortunately, running costs have generally declined over the years, putting high-quality color within the reach of most companies.
About Our Trusted Experts
As a technology editor with more than six years of experience in the field, Rajat Sharma has tested/reviewed dozens of printers so far. He has been with Lifewire for more than two years now. Before that, he worked as a senior technology editor with The Times Group and Zee Entertainment Enterprises Limited, two of the biggest media houses in India.
Theano Nikitas is a Maryland-based tech writer whose work has appeared on CNET, DPreview, Tom’s Guide, PopPhoto, and Shutterbug, among others.
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Hp Officejet Pro 8210 Color Inkjet Printer
Looking for a low-priced single-function printer with solid print quality? For the price, HPs 8210 delivers nice print quality for home and even small business use. If youre looking to print standard text, youll be hard-pressed to tell the difference between this inkjet and a laser printer. While the colors may not pop like pricier inkjets, the 8210 will certainly deliver when it comes to printing any standard business documents. The HP OfficeJet Pro 8210 meets your home printing needs with a variety of connectivity options, including Ethernet, Wi-Fi, USB and HP Wireless Direct, a P2P protocol that doesnt require a network connection to print. HPs ePrint mobile app makes it easy to print from your cloud storage, such as OneDrive or Google Workspace.
In terms of form factor, the 8210 weighs in just shy of 19lbs, with 19.52 x 16.53 x 7.99in dimensions. Itll fit nicely on an ordinary desk. You may want to choose a different HP printer if paper capacity is an issue: it has a 250-sheet input tray which cannot handle envelopes or unconventional paper sizes without first reconfiguring the tray. Overall, the 8210 delivers at a reasonable price point.
Quick Tech Specs
- Speed: Up to 22ppm mono/18ppm color
- Input/output capacity: 250 sheets/150 sheets
- Max Monthly Duty Cycle: 30,000 pages
Aio Printers: Key Functions And Features
Getting beyond generalities about home and office MFPs, it’s useful to make a list of the functions and features you actually need.
Printing, scanning, and copying are a given, but even these basics aren’t as straightforward as you might think. Some MFPs are limited to scanning over a USB connection. If you plan to connect over a network, make sure the scanning works on a network. The ability to scan transparencies is unusual enough that it’s often listed as a separate function. Be sure to check the sizes the MFP can handle transparencies are often limited to 35mm.
Some MFPs need a computer for copying. If you want to copy with the computer off, make sure the MFP will work as a standalone copier, operated from its control panel.
A fax feature almost always includes standalone faxing, which you control through the MFP’s keypad. But it doesn’t necessarily include a PC faxing functionfaxing documents directly from your PC without having to print them first. PC faxing can be in the form of a fax utility, a fax driver that you use like a print driver, or both.
Most MFPs include flatbeds suitable for scanning photos or single-sheet documents. An automatic document feeder will let you easily scan multipage documents. For MFPs with letter-size flatbeds, an ADF will often let you scan legal-size pages as well, but not all do, so check first.
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