Saturday, October 15, 2022

How To Turn Printer Online

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Solution Three: Run The Printer Troubleshooter

How to Change a Printer from Offline to Online

The Printer Troubleshooter is part of Windows in-house troubleshoot package and it is designed to solve a variety of printer problems on your PC, including driver errors, connectivity issues, restarting printer related services, and so on. Heres how to run the Printer Troubleshooter:

  • Navigate to Settings > Update and Security > Troubleshoot.
  • The program will scan your printer and related software for potential issues and fix them if any are discovered.

How To Bring An Offline Printer Online


Printers work offline when they have a hard-line connection to the computer holding the document. The printer requires a means of communicating with the computer so it can read and transmit from the hard-drive to the print function. The printer itself does not have a hard-drive and cannot perform without a means of viewing your document. Bringing a printer online means it can print documents without a direct connection to the computer. The document is transmitted through the remote connection while the printer reads and prints.

In order to have a printer online, it requires a network connection. In some cases, a hard line ethernet connection to the internet is used but many printers also offer WI-FI as a network connection option. Setting up the printer is simple for a single computer, but an encrypted and secure network requires more work to bring the printer online.

Turning On Printer Automatically

You can enable the printer to turn on automatically when you perform printing or scanning operations from the computer.

  • Press the Setup button until 13 appears on the LCD.

  • Press the Color button.

    To disable the function, press the Black button.

  • Note

    • You can select whether you turn the printer on automatically from the operation panel of the printer or the computer.No matter how you set the quiet mode, the mode is applied when you perform printing or scanning operations from the computer.

    • You can select whether you turn the printer on automatically from ScanGear in Windows.

    Read Also: How To Scan Documents From Printer To Email

    Check If Youre Using A Vpn Connection

    The Printer Offline message can appear if youre using a network printer and VPN. To fix this problem, its advised to disconnect from the VPN and try to access your printer again.

    If you want to use VPN and your printer, you need to connect the printer directly to your PC using the USB cable.

    Alternatively, you might be able to fix the problem by adjusting your VPN configuration and granting yourself local network access.

    You can also use other efficient VPN software that will not interfere with your printer connection, and keep your privacy online too. Therefore choose wisely from the best VPNs for your Windows 10 PC.

    How Do I Turn My Printer Online With Windows 10

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    Read Also: Collated Vs Uncollated Printing

    How Do I Fix My Canon Printer Offline In Windows 10

    There is might be several reason behind the printer go offline on windows 10. Check the every software and hardware element that effects on the printer offline issues. First, go to the start button of windows 10 and type software in the search bar and check for updates if available. Windows 10 automatically updates the software once your login in your account.

    Four Use Printer Offline Option

    If our previously mentioned methods fail to solve your printer problems, its time to do some work manually. You need to open settings on your computer and make some necessary changes to the printer offline option. And heres how to use the printer offline option in Windows 11

    Step 1) On your windows computer, click on the Start option from the bottom of your screen. From there, click on the Settings option and then Bluetooth and devices.

    Step 2) Now select the option called Printers & Scanners.

    Step 3) Select your printer and choose the Open print queue option.

    Step 4) A new page will appear, and you need to look for the Printer tab on the toolbar. Click on it, and a drop-down menu will arrive. Do you see any Use Printer Offline option there? Check out if theres a tick beside this option. Click on it to remove the tick mark and get your printer online.

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    S To Turn Canon Printer Offline To Online

    In mean time, printer turn online by reboot the printer and desktop. Further, if the canon printer is offline says again needs to set printer ad Default printer. First of all remove the all pending jobs. Follow the troubleshooting steps given in the article and fix offline problem.

    • Go to the windows start button and click on Printers and Scanners.
    • Search for your Local Printer and right click on the printer.
    • Set printer as Default and reboot the printer.

    Further, Check the Network LAN if it is connected. To restart the wifi network router. By disconnecting it from the power plug and waiting for a few seconds. Then, switch it on again. Next, if printer not turn online then update canon printer drivers to their latest version by visiting canon printers official website. Make sure to check the version and model of printer and add canon printer on windows 11

    Solution : Reinstall The Printer

    How to Get Your Printer Online in Windows 10

    If none of the above solutions worked for you then the least you can do is uninstall and then install the printer back from your PC.

    Just follow the steps to reinstall the printer:

  • Unplug the Printers cable from the PC.
  • Click on the settings icon
  • A new window will pop up
  • Now click on Bluetooth & devices from your left pane where you will see multiple settings tab.
  • Click on Printers & scanners.
  • Select the printer of which you want to remove and click on the Remove button.
  • After some time plugin back the cable of the printer.
  • Follow the on-screen instructions to install the device.
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    How To Change Printer Status From Offline To Online In Windows 10

    If you often use printers in your work, you may have noticed that that printers on Windows 10 can have both an online and an offline status. Note that when your printer goes offline, this doesnt mean its no longer connected to your PC. The reason your printer goes offline may be because an error has occurred during printing or because there is a problem with your driver. In short, your OS can change your printer status to offline if it detects an issue.

    Naturally, if you want to use your printer, you will want its status to be online. So, in this post, we will give you the steps for changing your printer status from offline to online.

    Troubleshoot Printer Spooler Settings

    HP printer shows offline message when printer spooler is stopped. To fix this, follow these steps-

    • First of all, open Run dialog box and type Services.mscand Click on OK
    • Now from the listed items, locate the option of Print Spooler
    • Right click on it and slect Stop option to pause the print spooler services.
    • Next click on the address bar from the Windows File Explorer and type C:\Windows\System32\Spool\Printer and click on OK.
    • Now delete all the files from printer folder to clear the printing queue.
    • Thereafter, go back to Print Spooler and right click on it and select Start option to resume the spooler service again.
    • Lastly, restart your computer and printer and your complain of HP printer Says offline will be gone.

    These steps will help the user to bring back the HP printer from offline to online in Windows 10 or in any other operating system.

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    Why Does The Printer Offline Error Occur

    The error appears when Windows 10 sees that the printer is unavailable.

    Unfortunately, most of the time, it cant tell if the printer is really offline or if it has connectivity problems or printing errors. They might occur when:

    • The connection between the computer and the printer is slow/unresponsive
    • The printer has encountered an internal error
    • There are multiple unfinished print jobs in the queue

    Printer Offline Error In Windows 10

    How to Change a Printer from Offline to Online
    • Many users complained about printer connectivity issues that switch printersoffline even if they don’t seem to have any problems.
    • This problem has several possible causes but most of the time it’s because of a missing or problematic driver for your printer.
    • If you want to learn more about printers, bookmark our for further reference.
    • Our Tech Troubleshooting Hub provides you with solutions to any other software or hardware problem with your PC.
    • Once installed, click Scan to find outdated and bad printer drivers
    • Click the Update Your Drivers Now after the scan to start the repair/update process

    Fix all printer

    Many Windows 10 users have reported issues regarding and a glitch that can set active offline even if they are connected and fully operational.

    The error is usually encountered when speaking of network printers, but home users with a direct connection to their printer have also complained.

    Well go about fixing this issue just like most other connectivity-related problems, as in most cases, there is a simple explanation to the problem.

    It should be noted that different manufacturers have their own diagnostics software which can inform the user of what problems come up .

    If your printers manufacturer provided you with this feature, we encourage you to use it at full extent. More often than not, it will set you in the right direction for finding solutions to your problems.

    Read Also: How To Connect My Canon Printer To My Laptop

    How To Fix It When Your Printer Is Offline In Windows

    If you use a printer with a Windows computer, and the printer status is offline, try these troubleshooting steps in the order we present them, from simple to more complicated.

  • Plug in the printer and turn it on. It’s important to check that the printer is operational.

  • Reboot the computer. Restarting a computer solves many errors and problems. Give this a try and see if it solves the offline printer problem.

  • Power cycle the printer. As with many electronic devices, turning a printer off and on again often fixes problems, including a printer that appears offline. Turn the printer off, unplug it, wait 30 seconds, and plug it back in. Turn it on and try again. If it still shows offline, continue troubleshooting.

  • Check the network connection status. If the printer is wireless, it needs a network connection to your PC to work. If your network is offline, you’ve likely found the problem.

    When other devices in your home or office are online, your network is up.

  • Make sure the printer is connected to the network or computer. If the printer isn’t properly connected to the network or computer, it won’t respond. If the printer physically connects to the computer, make sure the cables are securely plugged in. If it’s a wireless printer, check its network connection status.

    Some printers have an option to test wireless connectivity. Check the printer manufacturer’s website to find out if your model has this ability. If so, run a connectivity test to ensure it’s properly connected.

  • Run The Printer Troubleshooter

    If you still havent found a fix to get your printer online, let the Printer Troubleshooter help you out. Its a built-in tool that finds and fixes printing-related problems on Windows devices.

  • Go to Settings> Update & Security> Troubleshoot and select Additional troubleshooters.
  • Select Printer and click the Run the troubleshooter button.
  • The tool will check the Spooler service and print queue for errors, examine your network printers configuration, and run other troubleshooting checks. If it diagnoses any problem with the affected printer, itll recommend the appropriate solutions.

    Also Check: Add Epson Printer To Iphone

    Six Clear Your Pending Print Jobs

    Its always preferable to perform one print job at once. When you continue printing for a long time and multiple unfinished print jobs are queued, it might cause printer offline errors. Follow the steps given below to remove the print queue

    Step 1) Open settings and choose Devices. Then select Printers & Scanners and click on your printers name.

    Step 2) Now click on Open queue to get the list of all the pending documents. Select the Printer option from the toolbar at the top and then click Cancel All Documents. It should clear all the pending jobs.

    Step 3) You can restart your printer and your computer to clear the remaining documents of the print queue.

    Restart Printer & Check For Connectivity

    How To Get Printer Online In Windows 10/8/7

    If the printer had been online for some time, it might have into an idle state. While it should not set the printer offline but you never know. Try turning off, wait about 1 minute, and then on to check if that resolved the problem

    Next, check on this essential tip. Make sure the printer is connected to a power source, it is turned on, and it is connected to the computer. Check the ethernet cable or the wireless connection. It is one of the reasons why you may see it offline and sometimes disconnected. Make sure to check the USB cable and the USB port and fix this first.

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    Removing Drivers And Packages

  • Make sure you are using windows as an Admin or sign-in as one.
  • Go to Start> All Programs> Accessories> Command Prompt.
  • With command prompt open typeprintui /s /t2 including the spaces to open the Print Server Properties window.
  • Now remove the Driver and Package for the printer in question.
  • You can now add your printer again by selecting Add a Printer from Devices and Printers.
  • Your printer should now be showing as online and allow you to continue printing. If not there is likely to be an issue with the printer electronically and I would advice contacting the printers manufacturer or a printer technician.

    If however you have anything to add or any further questions, please get in touch via any of our social media platforms.

    About the author

    Matthew Stevenson

    I have been involved in the printer industry since I was 18 and have been an employee of Refresh Cartridges since early 2009. I am a dedicated family man, gamer, music fan and friend to all.I write the majority of the content here on Igloo and am responsible for its upkeep.

    Refresh Cartridges

    Check The Printer Cables And Connections

    When tech breaks, always start by checking the basics. Is your printer turned on, and is there paper in the input tray? Is there enough ink or toner? Are there any error messages or blinking lights on the control panel?

    Next, assess your printer, cables, and ports for physical damage. Be sure your printer is connected to a power source and all wires are plugged in firmly. If you’re connected by cable, test it in all the ports on your device, and try a different one to be sure that cable isn’t the problem. If you’re connected by Wi-Fi, run a cable between your printer and computer to see if your printer is working. If it is, the issue could be your network connection.

    Recommended Reading: Where To Find The Wps Pin On My Printer

    Ten Reinstall The Printer

    If the printer offline message keeps appearing even after you have tried all our methods, you should try to remove the current printer and reinstall it or install a new printer. Heres how you can remove and reinstall it

    Step 1) Open your computers settings and choose Devices. From the menu bar, select Printers & Scanners and then your printers name.

    Step 2) Click on Remove Device and select Yes to remove the current printer.

    Step 3) Now go for the option Add printer or scanner. Follow the necessary steps to reinstall the printer.

    How Do You Get A Brother Printer Back Online

    How To Get Wireless Printer Back Online? How to Turn Printer Online

    Reboot the printer, and manually uncheck the offline option in the printer settings to bring a Brother printer back online. You need a Windows computer with Internet access and a Brother printer to get started.

  • Reboot the printer

    Turn off the printer, and wait for 10 seconds. Turn on the printer, and wait for it to finish booting.

  • Check for network connectivity

    Check the connection between the computer and the printer. Look for a green light on the network status indicator. A green light indicates the printer has a connection with the computer.

  • Manage the printer device

    Log in to your computer account, and click the Start button. Next, click Devices and Printers. Type Devices and Printers in the search field if you do not see the link.

  • Review the printer function

    Right-click your printer from the list, and select See Whats Happening. Wait for the print spooler window to open.

  • Adjust the settings
  • Don’t Miss: Hp Printer Constantly Goes Offline

    Solution : Restart Printer & Check For Connectivity

    If you havent used your printer for a long time and you left it online the last time you used then, your printer may have gone into an idle state.

    To change Printer from Offline to Online Windows 11 you need to turn off your printer for one minute and then turn it back on.

    If this doesnt change Printer from Offline to Online then:

  • Check theWi-fi connection and make sure your printer is connected to the same network as your PC.
  • Check for the USB cable through which your printer is connected and make sure the ports are not dusty.
  • Make sure that the power cable is not worn out or else the printer wont change to online.
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