Monday, October 3, 2022

How To Set Printer Online

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Check The Printers Cable Or Network Connection

How to Get Your Printer Online

Before you jump to tweaking your PCs settings, make sure the printer is correctly plugged into the power outlet and powered on. For wireless printers, ensure your PC and printer are on the same network.

Some printers go into Sleep mode after minutes of inactivity. In Sleep mode, the printer will appear offline on your computer. Press the printers power button to wake it up. Wait for some seconds and check if that changes the printer status to Online on your computer.

You also want to ensure that the cable connecting the printer to your computer or router fits correctly in the appropriate port. Likewise, connect the printer directly to your PCs port, not through a USB hub. If the printer continues to appear offline, switch the printer to a different port on your computer or router.

For wireless printer connections, reboot the router, and reconnect the printer to the network.

Printer Is Offline Change A Printer Status To Online

There is an advantage to turning a printer offline. Nobody can misuse it, and if you have kids at home who keep printing casually, you can block the access. You may have forgotten about turning it offline. So, lets fix it:

  • Restart Printer & Check for connectivity
  • Change Printer Status
  • Make sure to check on the status after trying each of them.

    Use Windows Troubleshooter To Bring Printer Online

    At this stage, if you see your printer came back then you have done. If you think still your printer is not able to come back online, follow further steps mentioned below.

    • Type troubleshooter in the Search box at the top right corner of your window. Click on Troubleshooting link when it appears in the main window.
    • Now you have to select Use a Printer option from Hardware and Sound.
    • You have to follow the onscreen guide provided there. This troubleshooter will try to fix the issue automatically from your computer. If it can not fix that, it will show you advanced troubleshooting guide addressing your problem.

    Do follow those steps and let us know if this troubleshooting guide has fixed your offline printer issue. Here in this article we have shared recommended about How To Get Printer Online from offline status. Do let us know if you know any extra tips on How To Get Printer Online. We would love to add your tips in this article.

    Further Readings

    • Update and Manage Printer Drivers for Windows 7, Windows Server 2008 R2 published on microsoft.com
    • How to Get Your Printer Online published by Windows and Linux Tutorials from Howtech on Youtube.com
    • Image credit: Elevate Printing Epson GS6000 Printer published by Elevate Printing on flickr.com
    • TAGS

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    Make Printer Online Using Settings

    The easiest way to make printer online in Windows 10 is by using the Settings App to disable Use Printer Offline option.

    1. Open Settings on your computer and click on Devices.

    2. On the next screen, click on Printer & Scanners in the left-pane. In the right-pane, select your printer and click on Open queue option.

    3. On the next screen, select the Printer Tab and click on Use Printer Offline option to remove the check mark on this item.

    4. Wait for the printer to come back online.

    How Can I Make My Offline Printer Show As Online Again

    printerprop2

    The advice in this guide is prioritised from the most to least likely cause. So we would recommend running through everything in order, regardless of how tempting it may be to assume all of your cables are still secure. This can save you a lot of time, effort and embarrassment in the long run.

    When you have completed a step, be sure to check if your printer is showing as online before moving on.

    Read Also: Install Canon Printer On Windows 10

    Easy Ways To Remotely Print Over The Network Or Internet

    Chris Hoffman is Editor-in-Chief of How-To Geek. He’s written about technology for over a decade and was a PCWorld columnist for two years. Chris has written for The New York Times, been interviewed as a technology expert on TV stations like Miami’s NBC 6, and had his work covered by news outlets like the BBC. Since 2011, Chris has written over 2,000 articles that have been read nearly one billion times—and that’s just here at How-To Geek. Read more…

    Remote printing doesnt have to be hard, whether you want to print to a printer down the hall or half-way around the world. Well cover some simple ways you can print without being directly connected to your printer.

    Were going to focus on the easiest options here. Were wont cover setting up the Internet Printing Protocol or JetDirect and allowing it through your firewall or complicated Windows networking configurations, as these are options best-suited for the IT Professional.

    How To Make Your Offline Printer Online

    2019-09-27T09:49September 27, 2019

    Those who frequently use their printers have likely encountered an instance where a machine is on and ready to print, but the attached computer thinks it is offline. In most cases this is a simple communication error that is occurring at some point between the computer and printer. Normally this will be the result of a previous error or a cable having come loose, but Offline printers can however be caused by issues with a printer driver or even the manufacturers software.

    The steps given below The advice given here is universal and can be used with a variety of printers, including those manufactured by Brother, Canon, Epson, HP, Samsung, Xerox and many others.

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    Disable Printer Offline Mode In Windows

    Moving on, you also need to verify that the printer isnt in Use Printer Offline mode.

  • Head to Settings> Devices> Printers & scanners and select the affected printer in the Printers & scanners section.
  • Select Open queue.
  • Select Printer on the menu bar and ensure Use Printer Offline is unchecked. If theres a checkmark next to the option, select Use Printer Offline to bring the printer back online.
  • Use Hp Print And Scan Doctor

    How To Get Printer Online In Windows 10/8/7

    Use HP Print and Scan Doctor on your Windows computer to help diagnose and fix printing and scanning issues.

  • Make sure paper is loaded in the main tray, and then turn on the printer.

  • Download HP Print and Scan Doctor, and then follow the prompts to install and open the tool.

  • On the welcome screen, click Start to select your printer and run the diagnostic.

  • If your printer is not found, click My product is not listed, and then follow the instructions troubleshoot the connection.

  • Read Also: How To Print From Iphone To Wireless Printer

    Common Hardware Problems: Power

    Your printer must be connected to the power supply for it to work. Look to see if the printer’s power light is on if it’s not, press the power button. If this doesn’t work, check to make sure that the printer’s power cable is plugged into an electrical outlet. If the printer is connected to a power strip, make sure the strip itself is connected to the electricity supply and is turned on.

    Adding A Network Printer To Your Windows Computer

  • Go to the Xerox home page.
  • On the Xerox home page, click on the Customer Support tab, and then click All Support and Drivers.
  • On the next page, enter the printer type, and then press Enter or click on the Search button.
  • In the search results, click on the Drivers & Downloads tab, and then click on the Drivers & Downloads listing.
  • In the next screen, make sure the correct Windows operating system version is selected for your computer in the Platform drop-down. Scroll down until you see the Drivers section of the page. Under the Drivers section, you should see the listing Xerox Smart Start Driver Installer. In that listing, click on the check box next to I agree to the Terms and Conditions, and then click .
  • In the following pop-up window, click Save File.
  • Open a Windows Explorer window, and then navigate to your folder. If you selected Windows 10 x64 for the Platform, look for a file named XeroxSmartStart_1.6.26.0, and then double-click on that file listing.
  • If you see the following screen, click Yes. (Note: If you dont see this message, or receive a message that you need to be an administrator on your computer to perform the installation, please contact the Georgetown Service Center to request installation of the printer driver.
  • In the next screen, click Agree to accept the license terms and conditions.
  • In the next screen, you should see a list of printers.
  • Read Also: How To Print From Galaxy Tablet

    Printing From An Android

  • 1Connect your printer to the wireless network. Use the steps above to make sure your printer is connected to the wireless network. Follow the instructions in the user’s manual that came with your printer if you need help.
  • Make sure your wireless printer and your Android phone are connected to the same wireless network.
  • 2Open the Settings app
  • Check The Printer Driver And Install Again

    How to Make Printer Online in Windows 10

    The printer driver and software should have been installed properly by installation CD provided or downloaded. If you have to download, do download the correct or similar model driver from the official site. Installing or assigning a completely wrong printer driver will cause the issue in printing and Operating System as well.

    Accidentally or automatically a wrong driver could have been assigned to a printer you are trying to print. Cross-check the model of the physical printer with the installed driver on your computer.

    Also, the System Restore and Windows OS recovery may damage the printer driver files sometimes. If you have done these activities recently, it is better to uninstall and reinstall it again to solve the issue.

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    Adding A Printer To A Windows Computer

  • 1Connect your printer to the wireless network. Use the steps above to make sure your printer is connected to the wireless network. Follow the instructions in the user’s manual that came with your printer if you need help.
  • Your computer and printer need to be connected to the same wireless network.
  • 2
  • Use A Vpn To Access Printers On Remote Networks

    If you want to access standard network printers or printers shared via Windows networking when youre away from the local network, you can use a virtual private network, or VPN. Connect to a VPN and your computer will create a secure tunnel to the VPN server on the remote network. All your traffic will be sent over this tunnel, so your computer will behave as if it were connected to the remote network. This means that locally shared printers, as well as other network resources like Windows file shares, will be accessible.

    Once your computer is connected to the VPN, the printer will be available and you can print to it just as if you were on the same local network. Many businesses networks set up VPNs so their employees can remotely connect to the business network, so you may already be able to do this with your existing VPN connection.

    Setting up your own VPN is more complicated than using Google Cloud Print, but it can be done. Windows includes hidden support for setting up a VPN server. Hosting your own VPN server isnt ideal for security its easier to just use Google Cloud Print if you dont want to worry as much about security.

    There are a wide variety of other different ways to print remotely. For example, some networked printers may be able to accept documents at an email address and automatically print all documents that arrive at that address. Some may work with Bluetooth or Apples AirPrint to accept print jobs wirelessly.

    You May Like: What To Do When Your Printer Says Its Offline

    Reasons A Printer Goes Offline

    When your printer goes offline, you’ll know it because a message will typically pop up on your computer, or it simply won’t work.

    The problem usually has to do with your printer’s Wi-Fi or its connection to your computer. All sorts of issues can ariseâyour PC and printer aren’t communicating or an incorrect setting may have forced your device to appear offline.

    Let’s take a look at what you can do to troubleshoot.

    Change Printer Status To Online

    How to make Printer online from offline mode
    • Open control panel then Devices and Printers
    • This will display the installed printer list, locate the printer you want to change to online
    • Right-click on it and make sure to set the printer as default,
    • Again right-click on that printer and this time select see whats printing

    A new window opens, Click Printer. Here if you see a tick next to the option Pause Printing and Use Printer Offline, remove them to change your printer status from offline to online.

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    Set The Default Printer

    Set your printer as default on your Windows 10 computer to make sure print and scan jobs use the correct printer.

  • In Windows, search for and open Printers & scanners.

  • Make sure the box next to Let Windows manage my default printer is not checked.

  • From the list of printers, click your printer name, and then click Manage. If there are multiple printer names that match yours, select the printer that is idle or online.

  • Under Manage your device, click Set as default.

  • Update The Printer Drivers

    If you don’t have a problem with your computer, it isn’t necessary to update your drivers. However, sometimes you do need to find and replace outdated drivers, and the printer offline is one such situation where updating the drivers could help.

    To do this, press Windows key + X and select Device Manager. In the new window, double click the Printers category. Right click your printer and click Update driver.

    If no updates are found, double check the printer manufacturer’s website .

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    Make Printer Online Using Device Manager

    If you prefer using Device manager, you can follow the steps below to make printer online on your Windows computer.

    1. Right-click on the Start button and click on Device Manager option in the WinX menu.

    2. On Device Manager Screen, click on the Action tab and select Devices and Printers option in the drop-down menu.

    Note: If Devices and Printers option does not appear, retry again after sometime.

    3. On Devices and Printers screen, right-click on the Offline Printer and select See whats printing option in the contextual menu.

    4. On the next screen, select the Printer Tab and click on Use Printer Offline option to remove the check mark on this item.

    5. Wait for the printer to come back online.

    Once the printer comes back online, it should start printing whatever was in the print queue.

    How Do I Turn My Printer Online With Windows 10

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    Also Check: How To Get Printer Online Hp

    Printer Offline In Windows 10 Or 81 Lets Fix It

    1) Go to control panel or search for printer options.

    In Windows 10, you can search for devices and printers by entering devices as shown below and click on the Devices and Printers. It doesnt matter whether you have USB, network, or wireless printer or any brands such as HP, Brother Epson, the following methods are same to bring back the printer online in Windows 10/8.1.

    2) Click on Devices and Printers in Large or Small icons view of the control panel.

    3) Now you will see the offline printer . Right-click on it and select See whats printing.

    If the printer is in an offline state, you would see the tick mark front of Use Printer Offline. Remove the tick and wait for some time for the printer to come online and resume printing.

    If the above steps did not help you, keep reading further troubleshooting steps below.

    Why Still My Printer Offline Here Are The Additional Steps

    4) If it is a Network Shared Printer:

    If a network printer still shows offline, then you need to check the settings of the computer where it is attached . The following settings need to be checked on the computer which is sharing the printer.

    • File and Printer sharing settings
    • Make sure the Network Discovery is turned on and Network sharing services are running
    • Check the firewall and Antivirus/network protection software. These programs might be blocking the incoming connection to the shared printer.

    5) Restart The Spooler Service

    Sometimes this method helps in bringing back the offline printer to online in Windows 8.1 and 10. Instead of restarting the computer, you can stop and start the print spooler service . We have already published a detailed guide about restarting the print spooler in GUI of Windows OS that can be done by any users with administrative rights. Read the guide here.

    Open the command prompt as administrator and type:

    Net stop spooler

    Net start spooler

    This will stop and start the print spooler services which will clear some of the printer related issues.

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    How Do I Fix My Printer Offline Windows 10

    Printer Offline?10 Fixes to Get It Back Online in Windows 10

  • Check the Computer and Printer Connection.
  • Restart the Printer and Computer.
  • Run the Printer Troubleshooter.
  • Disable “Use Printer Offline” Mode.
  • Clear the Print Queue.
  • Set the Printer as Default.
  • Restart the Print Spooler Service.
  • Update the Printer Drivers.
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