How To Scan Documents From Your Printer To Your Computer

Should You Use The Scan To Email Feature Of Your Printer

Scan to email may look like a quick and effective way to scan a document and send it online. And it is, just not for every document and recipient.

One of the main disadvantages of using the scan to email feature is the risk that the document wont reach its recipient.;

When youre using the scan to email feature, its harder to check that the email address youre entering is correct because you may not receive an error message if you entered it incorrectly. You wont receive any warning if the intended recipient has changed their email address or if their inbox is full either.;

Recipients also cant reply to a message delivered from a printer as the return email address will show as a no-reply address. You can rarely customize your message, and you wont hear back from recipients if they try to contact you using the email address on the message.

If you want to use the scan to email feature, you should only do it when you can personally confirm that the email reached its destination, and you should only use this function with documents that arent very important as they might not get through on the first try.

So, what should you do instead?

Capturing A Scan From A Printer On A Mac

Scanning from a Mac is just as easy as on Windows 10 .

Capturing A Scan From A Printer On A Windows Pc

Your printer model may come with software including not only its drivers but also a suite of programs to use all the devices functionality. If this is the case, then within those programs there’s also likely a scanning program.

But if your model didnt come with such software, or you prefer to use in-built OS functions when possible, these instructions are for you. Take the following steps to capture your scan using tools included with a standard Windows installation.

Your scan will automatically be saved in the Scans sub-directory of your standard Pictures folder. It will be saved in PNG format by default, and named Scan appended with a date stamp .

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Windows 10 Scan Documents Business Cards Or Photos Using A Scanner

Even in 2017, its hard to beat the quality of a dedicated document or flatbed scanner. On depending on the features, speed, etcIf you want advice, stick with the big brands like Canon, Epson, or Brother. Look for the highest number of reviews combined with a high Amazon rating and you should be just fine. So, once you get set up with your printer and get it configured with Windows 10, its time to start scanning!

Windows 10 includes a built-in scan utility, which you can access from the printer context menu.

Click Start, type:devices and printer then hit Enter. Right-click your scanner or printer, then click Start Scan.

Users have several options on the screen which let you preview the document, choose a color format , adjust brightness, set the appropriate resolution, and even choose the format you want to save it in: JPEG, PDF, or PNG. If you are satisfied with the results after reviewing the document, proceed to click Scan.

Make your selections, Click;Preview to ensure everything looks good then click Scan.

After giving your scanned document a Name, add a few tags to make it easier to search for later.;Click Import.

Your scanned document can normally be found in Pictures within the scanned files folder.

With each revision of Windows 10, Microsoft is slowly deprecating parts of the classic desktop and the built-in scan utility might become the next victim. Microsoft released a modern universal app you can download from the Windows Store called Windows Scan.

Opening Editing And Modifying Scanned Images

Usually, theres a folder or program that will open automatically when an ongoing scan is detected. Here, youll be able to view the scanned document. Lets say somethings not right though, what do you do next?

If the image is at a strange angle or larger than youd like, you can easily fix this by opening it in an image editor. For example, in Microsoft Paint, you just select the entire document, click the Rotate button and select your preferred angle. You can also crop the excess here if youd like.

We wrote a short message on lined notebook paper. Youll notice that some detail is lost in the final document; this is an unfortunate but unavoidable part of the process, so try not to include any highly detailed images in your documents if possible. Now, this process assumes you have a scanner. What if youd like to scan a document from your cell phone?

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How To Scan Documents On Iphone Or Android

Scanning to a PC is one thing, but what if youre out and about, or dont want to splurge on a scanner you might not use that often? Mobile scanning is a simple and cost-efficient alternative to quickly scan physical documents into digital files. Mobile scanning lets you enjoy the convenience of a scanner without having to buy any equipment. Rather than collating your documents and running them through a copy machine, you use your phone to take a picture.;

Take a picture of your document

You can use the camera on your phone and take an image of your document. This may be one of the easiest ways, but it has its drawbacks. For one, it isn’t fully secure. Second, having a photo stored only on your phone may make it difficult to use on multiple devices. It also is more difficult to get high quality images of your;paper documents. You may even lose time in the end if you have to;retake;over and over.

Take a picture and run through a scanning app

A document scanning application is a good option to convert an image into a high-quality scan. You can then save or send as a PDF,;PNG,;JPG,;tiff, or whatever;file type;you need. This opens up a variety of new ways to;scan documents;in your everyday life that dont involve a trip to the print store, library, or the office. You can do this on;new scans;as well as old.

Scan from a scanning app

Scan A Picture Or Document With Windows Scan App

Once your scanner is installed, use the Windows Scan app to scan a picture or document. Here’s how:

Note:;Need to install the Windows Scan app? You can get the app at Microsoft Store.

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Scan To A Macintosh Computer

If textual instructions dont work for you, then watch the end-to-end how-to video on the header.

How To Scan A Document Wirelessly To Your Computer With An Hp Deskjet 5525

This article was written by Nicole Levine, MFA. Nicole Levine is a Technology Writer and Editor for wikiHow. She has more than 20 years of experience creating technical documentation and leading support teams at major web hosting and software companies. Nicole also holds an MFA in Creative Writing from Portland State University and teaches composition, fiction-writing, and zine-making at various institutions. This article has been viewed 208,803 times.

The HP Deskjet 5525 is an all-in-one printer, copier, and scanner. The scanning function allows you to scan directly to an inserted memory card, scan and attach the photo or document via email, and scan wirelessly to your computer. This is a great feature for when you need to access and display physical documents, photos, or papers on your computer.

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How To Scan Documents Wirelessly

Wireless printers and scanners are useful if you have computers on your home network that require these peripherals. Once set up, wireless printers and scanners work the same as their wired counterparts. You can scan with a variety of software applications, depending on your needs. If you need or would like additional software, however, Microsoft includes “Windows Fax and Scan” with its operating systems. You can easily scan a document wirelessly using this application.

Check the “Scanner” to which you are connected. Click “Change” if you have multiple scanners, then double click your wireless scanner.

References

Add The Printer To Your Computer

Next, you need to add the printer on your computer. But before you can ado that, you have to install the Lexmark Universal Print Driver first. It normally comes in the CD inside your printer box or package. You can also download the driver from the Lexmark support site.

From the computer, launch Printers & Scanners, and then click Add Device. Printers that are connected to your network appears on the list.

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How To Scan On A Windows Computer

You can learn how to scan documents or photos from a USB or wirelessly-connected multifunction HP printer to a Windows computer by using the steps below. If the printer is not connected, get help setting it up through the USB Printer Setup for HP Printers;document.

For wireless printer setup and connection, get help connecting the printer wirelessly.

Using Scanner Glass

Lift the scanner lid and load the item to scan on the scanner glass.

Place the item print side down on the scanner glass, and then position it according to the engraved guides along the edge of the glass .

Using Automatic Document Feeder

Place the item print into the document feeder tray. The print side faces up, and the top edge goes into the tray first.

Slide the item into the ADF until you hear a tone or see a message on the control panel display indicating that the loaded item is detected. Adjust the paper guides to fit the item.

• Open HP Scan software and follow the steps in the video:

Using Scanner Glass

Using Automatic Document Feeder

How To Transfer A Document From A Scanner To A Computer

Peripherals connected to a network, such as scanners, allow the computers on the network to share the device, providing a small business with cost effectiveness, a consolidated work area and office efficiency. It also allows the small business user to transfer scanned documents from the scanner to any computer on the network using the scanner software supplied with the device. The network installation and set up are similar to when installing a scanner on a non-network computer, as is the method used to transfer the document.

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Verify Your Scanner Is Installed

If you want to see if your;scanner is installed, make sure that your scanner is turned on and use the Open the Printers & scanners;settings button, or;follow these steps:

Note:;If your scanner;is included in a multifunction or All-In-One printer, you may only see;the name of your printer.;To see your scanner, under Printers & scanners,;select your installed printer, select Manage, and then choose;your scanner.

Using A Dedicated Scanner

If you have a scanner at home,;scanning documents;is simple. Align your document face down either on the;bottom right;or;top right;as indicated by the physical arrow on your machine.;Click scan, and when complete, you may have a choice to email or to save. Typically, the files on your;Mac;or PC are saved in the;documents folder. Depending on your model, you might not have the option to scan-to-email or send as a PDF. You would need to follow a few more steps like you would to email the;scanned document;or convert to a PDF.

Depending on what youre scanning, you may need to fiddle around with settings to get the perfect result. Typical letter, legal size, or;black and white;documents are usually easy to scan. But if youre scanning artwork or photos, the size may be too large to fit the scan or the color match might not be accurate enough. You may need to configure from the default settings to make sure youre scanning at the correct resolution and color mode.

The issues with using a physical dedicated scanner are the same as with a printer or copier. Each model has a slightly different way to scan which can be frustrating and confusing. It may also be hard to find or transfer your scans if you aren’t using your own computer. Owning one is an unnecessary cost but if you go to a service it is time;and;money spent.

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Scan Images Or Documents Using Your Mac

If you have a scanner or a printer with a scanner, you may not need any special software to scan an image.

Before you scan, you need to open your scanner. Then, follow the instructions for either a document-feeding scanner or a flatbed scanner.

Note: The following options might not be available for your scanner. If these instructions differ from what you see onscreen, refer to the documentation that came with the app youre using.

Install Or Add A Network Wireless Or Bluetooth Scanner

If your scanner;is turned on and connected to the network, Windows should find it automatically. Available scanners can include all scanners on a network, such as Bluetooth and wireless scanners or scanners that are plugged into another device;and shared on the network. Here’s a way to do it manually.;

If your scanner isn’t in the list, select;The printer that I want isn’t listed, and then follow the instructions to add it manually.

Notes:;

• If you use wireless access points, extenders or multiple wireless routers with separate SSIDs, you’ll need to ensure that you’re connected to the same network as the scanner for your PC to find and install it.

• If you have a new wireless scanner that hasnt been added to your home network, read the instructions that came with the scanner and check the scanner manufacturers website to learn more and to get up-to-date software for your scanner.

• If your scanner;is included in a multifunction or All-In-One printer, you may only see;the name of your printer.;To see your scanner, under Printers & scanners,;select your installed printer, select Manage, and then choose;your scanner.

• You might need administrator permission to install some scanners.

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Document Scanning And Transfer

Step 1

Step 2

Position the document on the scanner glass, with the side you want to scan face-down. Line up the document according to the guides on the sides of the scanner glass.

Step 3

Close the scanner cover. Press the Scan button on the scanner. Alternatively, open the scanners software on your computer to open a window that will present you with several scanning options. Options include scan to fax, scan to email or scan to file. Select Scan to File.

Step 4

Select a destination folder for the scanned document and make note of it if necessary. Name the file. Click Scan or OK, depending on your scanner software

References

• Microsoft: Install a Scanner

Writer Bio

A.J. Andrews’ work has appeared in Food and Wine, Fricote and “BBC Good Food.” He lives in Europe where he bakes with wild yeast, milks goats for cheese and prepares for the Court of Master Sommeliers level II exam. Andrews received formal training at Le Cordon Bleu.

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