Wednesday, December 7, 2022

How To Scan And Email From Hp Printer

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Use The Scan To Email Feature

Scan to Email from Your Printer | HP Printers | @HPSupport
  • From the Home screen on the product control panel, touch Scan.
  • Touch Email.
  • Select the From address.
  • To add a subject line to the email, touch the Subject button. Use the keyboard displayed on the control panel to type the subject and then touch Done.
  • To enter the To address, touch the To button, and then:
  • Select the email address from the list of saved email addresses.
  • Touch New Email and use the keyboard displayed on the control panel to type the email address.
  • Load the document onto the scanner glass or into the document feeder, and then touch Start Scan.The email is sent once all pages have been scanned.
  • How Do I Write An Email With An Attachment

  • Go to your email account.
  • Select New message.
  • Look for a paperclip icon and click on it to attach a file.
  • Look for the file in your computers folders. Once you find it, click on Open or Choose file.
  • Continue writing the email.
  • Add a subject line and the email address of the person you want to send it to.
  • How Do I Scan From A Printer To An Email

    All printers should be able to print emails, but some printers can also add things to email messages in the form of attached documents. If you have a printer with scanning capabilities, you can email pictures or documents, or send signed papers through email. Such printers also work as fax machines.

    Open the top of the printer and lay the document or picture face-down on the scanning surface.

    Close the lid and open up the program for the scanner/printer on your computer. Most of the time, when you install the scanner/printer, there is an icon for it on your desktop or in the list of programs available through your “Start” menu.

    Choose “Save As” when the scanned document comes up on your screen, then give it a name and save it on your computer.

    Open your email program and select “New Message” or “Compose.”

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    Scan To Email: How To Email Scanned Documents

    In this article, well show you multiple ways to scan and email your documents. Well show you various techniques such as:

    • How to use your printers scan to email function
    • How to scan from your computer
    • How to scan with your phone
    • How to attach your document to an email

    Well also show you how to transform your document into a digital document that you and your recipient can sign online.

    Lets get started.

    Should You Use The Scan To Email Feature Of Your Printer

    How to Scan to Email from Your Printer

    Scan to email may look like a quick and effective way to scan a document and send it online. And it is, just not for every document and recipient.

    One of the main disadvantages of using the scan to email feature is the risk that the document wont reach its recipient.;

    When youre using the scan to email feature, its harder to check that the email address youre entering is correct because you may not receive an error message if you entered it incorrectly. You wont receive any warning if the intended recipient has changed their email address or if their inbox is full either.;

    Recipients also cant reply to a message delivered from a printer as the return email address will show as a no-reply address. You can rarely customize your message, and you wont hear back from recipients if they try to contact you using the email address on the message.

    If you want to use the scan to email feature, you should only do it when you can personally confirm that the email reached its destination, and you should only use this function with documents that arent very important as they might not get through on the first try.

    So, what should you do instead?

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    Scan To A Network Folder

  • Use the product control panel to scan a document, and store it in a network folder.
  • Load the document according to the product indicators onto the scanner panel.
  • Touch the Scan button on the product control panel from the Home screen. Touch the item Scan to Network Folder.
  • Select the folder you want to save the document in from the list of network folders.
  • The screen in the control panel shows the scan settings.
    • Touch the Settings button and change the settings if you wish to change any of the settings.
    • If the setting is right, proceed to the next step.
  • To start the scan job press the Scan button.
  • Run The Email Wizard Search

  • Run the program HP Officejet Pro
  • This can be downloaded from HP if it is not already available on the local computer
  • Run the email wizard search
  • Kit for HP Printer
    • From:
    • Tap Start check to test configuration

    You got it there. I use this when I send scans to SharePoint or MS teams, and when I send scans to other people. A good use here is to search the invoices and purchase orders directly from the SharePoint Invoices or Order Document Collection. This can be done through the use of teams. See Laura Rogers great post about incoming email and teams.

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    Hp Officejet Pro 9015 Scanning Setup And Troubleshooting Process

    HP All-in-One Printer offers variety of functions with different connectivity option; users can easily complete their basic tasks with the software or application support. Here we gave information about the basic requirements and instructions for the HP OfficeJet Pro 9015 Scanning Setup.


    • First, make sure that you have installed the recommended Printer Software on your computer device.
    • Your Computer and the printer device should be at ready and active state. If you are using the WiFi Scanner then your computer and printer should share the same wireless network.

    Hp Printers Scan To Email Cannot Access Email Accounts

    How to setup scan to email on HP Printers

    For HP printers this document supports scanning from the printer control panel to email. When you add your email account to the printer control panels scan to email feature, the email server blocks access to your email account and one of the following error messages may appear:

    Gmail needs a further step toward protection. Please check the security settings in your email online.

    • The inserted email or password is not working. Please give it another try.
    • The SMTP Server uses an unsupported authentication method. Try out another server.
    • SMTP authentication failure: SMTP server fails to support authentication.


    Check your system administrator or Internet Service Provider for SMTP and DNS server setups.

    For security reasons, some email account service providers, such as Google or Yahoo, block access through third-party apps. For detailed steps, go to your email account service provider to allow email access to your email account to scan the feature.

    NOTE: To access your email account, you must create an application password for the email scan feature if you have turned on two-step authentication. For more information see your provider of email accounts.


    Gmail: Go to Allow less secure apps to access your account , then follow the instructions on-screen.

    Yahoo: Go to Ways to access Yahoo Mail securely , and then follow the directions on-screen.

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    Scanning A Document To Email

    10-22-201701:56 PM

    How do I link my printer to the Yahoo email system

    so that I can scan a document and send it by email?

    10-23-201710:13 AM – edited 10-23-201710:28 AM

    Hello 7-se,

    Have you just tried it?; Maybe have the Yahoo email open, if needed. .; Emails are sent/ received through “The Cloud.”

    First you need to;”Enable” the “Scan to Computer” on the printer.; Below is a list provided by HP EXPERT MODERATOR Greenturtle.

  • Under the Scan menu, there is a Manage Scan to Computer, click on that.
  • Make sure that you “Enable”; Scan to Computer. Also make sure the tab “Automatically start Scan to Computer when I log on to Windows” is checked if you want to make this feature permanent.;
  • ;To send a scan, :; touch Scan > Email > Continue > touch Document or Photo > continue.; It eventually shows up in my MS Outlook inbox, as an attachment in an email from the computer.;

    Find the printer’s email address in the illustration below.; Click on the icon and it lists the email address which you should have already created during setup.; Make it similar to your personal email address.

    In order to email directly to one of your email recipients,; you see during the above steps you can add more; email addresses to the computer; as you wish.; .

    I am not an HP employee, hoping to find answers to queries.; Good luck.

    Here is the link for the User Guide and the HP Support page for the 5540, from which it came.; Save for reference.

    How To Setup Scan To Email

    Do you know the feature of the Scan to Email?;Dont worry, anyway! It is one of the most excellent features which allows users to scan any document. Once they have done so, they can send it directly to anyone as an email attachment. One can easily open, view, and save the sent attachment at the end of the receivers in a natural way. It not only saves your time but also helps you communicate the scanned document easily. If you are looking forward to obtaining more information, you can approach the professionals with ease.

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    Use Hp Smart Scan Options

    Save, share, and send scanned documents with the HP Smart app in Android or iOS.

    Scan with the HP Smart app

    Scan documents and photos from the printer, or capture items with the phone or tablet camera.

  • Select one of the following scan tiles from the HP Smart app home screen.

  • Printer Scan: Place the original on the printer scanner glass or into the automatic document feeder . In Android, tap the Settings icon to select the input source, resolution, and color, and then tap Close. In iOS, tap the dropdown to select the paper size, quality, and color, and then tap Done.

  • Camera Scan: Uses the camera on a phone or tablet to capture a photo or document that you can edit, print, or share.

  • Tap the Preferences icon toggle the enhancement features on or off, and then tap Done.

  • Select a preset option, and then tap Scan or the white circle to start the scan.

  • If an Adjust Boundaries or Detect Edges screen displays, tap Auto or manually adjust the boundaries by tapping and moving the blue dots, and then tapNext.

  • Select from the following options and settings in the Preview window.

  • Add another page by tapping + Add.

  • Tap and drag the images to reorder multi-page scans.

  • Tap the Menu icon to edit, replace, or delete the scanned items.

  • Tap the Rotate icon to rotate the item.

  • Select the file type, either Basic PDF to save as a single file or Image to save the scans separately.

  • Select an option to save, print, share, or fax the scan file.

  • Print: Send a scan to the printer.

  • Send scans to email

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    Hp Scan To Windows 10 Email Setup

    How do I scan HP to set up email?

    • There are usually two significant steps to scan the email from an HP printer:
    • Run the Email Wizard scan
    • Configure the printer or scanner

    Run the email wizard search

    • Run the HP Officejet Pro Software first of all.
    • You can download this software from HP if it is not already on the local computer.

    Run the Email Wizard scan

    Switch to a new email profile

    • Type an email address, name, and PIN
    • Write O365 user identification and password
    • Optional sender checkbox included

    How To Set Up Scan To Email On Hp Printers

    Once configured, you can Sign in to the printer, select Scan and then the Scan to Email function. Your own email address is typically pre-filled in the To: and From: field. That way, it is very easy to have the scanned documents send to your mailbox as attachments.

    Use the below steps to setup scan to email so users can scan and send emails to your companys Microsoft 365 or Office 365 mailboxes. The steps are in accordance with option 2, as described in Microsoft documentation: How to set up a multifunction device or application to send email using Microsoft 365 or Office 365.

  • Open a new browser window and sign in to Microsoft 365 admin center .
  • On the navigation menu select Show all.
  • Select Settings and then Domains.
  • On the DNS records tab select your domain. Example:
  • Write down the MX record POINTS TO ADDRESS value. You need the MX record in step 9.Example:
  • Open the printers web page and Sign in as Administrator.
  • On the Scan/Digital Send tab select Email setup in the menu.
  • In the section Outgoing Email Servers select Add
  • Select I know my SMTP server address or host name and type the value you obtained in step 5.Example:
  • In Set the basic information necessary to connect to the server configure the following:
  • In Port Number leave the value at 25.
  • In Split emails if larger than leave the value at 0.
  • Select Next.
  • Select Server does not require authentication
  • Select Next.
  • Select Next.
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    One: Access The Hp Embedded Web Server

    Choose one of the following methods to access the Embedded Web Server .

    Method two applies only to macOS. If you have a Windows PC, you must use Method one.

    Method one: Access the HP;Embedded Web Server from a web browser

    Follow these steps to obtain the printer’s IP address and then use it to access the Embedded Web Server from a web browser.

  • Obtain the printer’s IP address:

  • From the Home screen on the printer control panel, touch the Network button , or the Wireless button , to display the printer’s IP address or host name.

  • Open the Embedded Web Server:

  • On your computer, open a Web browser, and in the address bar, type the IP address or host name exactly as it displayed on the printer control panel.

    Example of an IP address in the browser address bar

  • Press Enter on the computer keyboard.


    If the browser displays a message indicating that accessing the website might not be safe, select the option to continue to the website. Accessing the website will not harm the computer.

    The EWS opens.

  • Method two: Access the HP Embedded Web Server from the HP Utility software in macOS

    Follow these steps to access the Embedded Web Server from the HP Utility software in macOS.

  • From the Go menu, click Utilities, click the Hewlett-Packard folder, and then double-click HP Utility.

    The main HP Utility screen opens.

  • In the main HP Utility screen, use one of the following methods to open the EWS:

  • In the Scan Settings area, click Scan to Email, and then click Begin Scan to Email Setup.

  • Install The Hp Smart App

    Setting Up Scan to Email on HP Enterprise MFPs | HP Printers | HP

    Install the HP Smart app on your computer running Mac or Windows.

  • Place the printer near the Wi-Fi router if you are setting up a wireless connection.

  • Make sure paper is loaded in the main tray, and then turn on the printer.

  • Download the HP Smart app from HP Smart – Microsoft Store or HP Smart – Mac App Store .

    If you are prompted to sign in with Microsoft to use the app across devices, you can sign in or click No, thanks to continue.


    Disconnect from a Virtual Private Network connection before downloading.

  • If you are setting up HP Smart for the first time, you must create or sign in to an HP account to access all printer functions.

  • Open the app to set up your printer.

  • If your printer is found, follow the instructions to complete the setup.

  • If your printer does not display or to add another printer to the app, click the plus sign , and then follow the instructions to add the printer.

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    Check The Connection Issue

    To use your printer, confirm that your printer is powered on within the first place. Then you ought to check the connection issue. If youre employing a USB printer, check the USB ports and USB cables to make sure it works properly. Your printer must connect to your computer under the web. Additionally, if youre using a VPN connection in your PC, try disconnecting the VPN from your device and scan it again. If youve got checked and still facing an issue, then well try another way.\

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