Saturday, October 15, 2022

How To Monitor Printer Usage In Network

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Monitoring Network Printers Without Using A Print Server

How to monitor printer usage?

For network devices that are not connected to the print server with O& K Print Watch, consumables can be monitored using SNMP and HTTP protocols.Network printers and MFPs can be added via the O& K Print Watch web interface.In your browser open the address http://PRINT_SERVER_NAME:8989 and click on Hardware Data item in the left menu.

In the browser window select General – Hardware:

This window shows the devices for which consumables and page counters are tracked using SNMP/HTTP protocols.By default, those network printers that are installed on the print server are added here. Use the «+» button to add a new network device.A network printer/MFP can be added by its IP address or network name. You can use a csv file to add a large number of devices. In which the network addresses are listed via “

Detailed user and document printing statistics are not available for network printers that do not have a print server. To obtain this data, you must install a network printer on the printer server with O& K Print Watch or install O& K Print Watch on each user’s PC.

Consumables information:

Name of the consumable, current level, date of last replacement, page counter on the date of replacement, planned replacement date, remaining number of pages until the replacement of the consumable.

Consumables replacement history:

Consumable name, date of replacement, page counter on the date of replacement, flow level after replacement, previous flow level.

Device counters:

How To Monitor Printer Usage In Your Network To Reduce Waste

Printing is an absolute necessity for the day-to-day operations of numerous industries. Many businesses can’t function without tangible documentation. To make this possible, printing should be straightforward and stress-free.

However, printing isn’t always quick or accessible. Printer usage and time lost to printer errors plague the bottom lines of businesses of all sizes. When printing stalls, efficiency plummets. Similarly, improperly configured printers waste the time of end users and IT staff alike.Whether users are unable to connect to the correct printer or have too many choices with no organization, time and money are wasted. Whatever the issues may be, printing at the corporate level is traditionally more difficult than necessary.

Printer Monitoring Tool: Alerts And Notifications

OpManager enables network administrators to perform remote printer monitoring, and receive instant alerts about faults, like paper jams, low ink levels, printer doors left open, paper being out, etc. It performs network printer monitoring and notifies the IT admin about the status of the printer based on its current action. By default, there are eight different status indications in OpManager:

  • Ready
  • Offline
  • Service

OpManager’s robust printer monitoring system helps network administrators set printer monitoring thresholds for interface traffic, errors, etc., and receive notifications by email or SMS whenever abnormal usage is detected. Moreover, by using OpMananger-Slack integration, you can notify your team members about any faults, and discuss possible troubleshooting steps. This helps you improve the resolution time of printer faults.

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Create A Printer Monitor

  • Locate and click the targeted device you want to monitor.
  • In the toolbar, click Add > Add New Monitor.

  • In the Select Monitor menu, click Printer.
  • Under Identification, enter information about the monitor.

  • Enter a name in the Monitor Name field using up to 64 characters. This name will appear in the monitor list, monitor status, log files, and your reports.

    You can change this name later, if necessary. ipMonitor does not use this field to internally identify this monitor.

  • Select Enabled to enable the monitor.

    When enabled, the monitor tests the specified resource using the settings you enter under Test Parameters. You can disable the monitor later if required.

  • Select Store Monitor Statistics for Recent Activity and Historical Reports to enable this functionality.
  • Under Test Parameters, enter the monitor testing parameters.

  • Enter the IP address or fully qualified domain name of the printer you want to monitor. For example:

  • Enter the UDP port that the target printer responds on during a query. This field may be automatically populated for you based on the communication type you select.
  • Both ipMonitor and the target printer must use the same SNMP version.

  • In the Community field, enter the common word or identifier used with SNMP devices. This is usually a requirement of most recovery scripts.
  • Under Analysis of Test Results, select the printer issues and alerts you want to monitor on the printer.

  • Were Geekbuilt.®

    Monitor Print System Health

    SoftPerfect Print Inspector : printer usage monitoring and audit

    Printing is an essential service in your business that is often overlooked until it is not working. You might find that much of your time is taken up firefighting urgent issues, such as:

    • in a business all printers in a branch going offline, or

    • in a school, the Administration Department printer is not working when exams need to be printed.

    Imagine if you could not only receive real-time alerts as soon as any part of your print environment is not working, but also be able to anticipate potential issues and avoid the outages all together.

    Best practices in print system health monitoring recommend the following:

    • an application should not monitor itself

    • use inexpensive endpoints to reduce load on the application server

    • use your existing monitoring tool to monitor all of your applications

    • be proactive to avoid print system down time rather than reactive when you receive a support call.

    • you can monitor the end-to-end health of your entire print environment, not just your printers

    • it is easier than SNMP to set up in a multi-device type environment

    • more detailed information than whether a printer or device is offline, for example, it provides real-time insights into printing behavior.


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    Print Inspector Track / Monitor Printer Usage In Network

    If you want to keep a check on your Office or Home printer, Print Inspector is the best tool to use. You can track ormonitor the printer activity like records of prints taken from your printer, pausing print command etc. It is a powerful print management and auditing solution for your corporate network.

    Using this software you can manage the print jobs queued to any shared printer and can access the printer and print server settings.

    Along with this it also saves detailed statistics about all printed documents like Doc name, date, number of pages, etc and the reports are created based on this data which can be exported in CSV format. is the best tool to manage your printing jobs and get detailed information about print outs taken.

    Features :

    • Detailed information on the documents printed by remote users .
    • Reports and statistical data.
    • Ability to export data for further processing.
    • Printer queue management.
    • Easy management and access to printer and print server settings.
    • Uses embedded database or an external MS SQL server.

    Visualize The Printer Environment Using Business Views

    As your organization grows, monitoring devices can become a taxing job. This is especially true in the case of a printer, since it’s connected to many other devices in order to perform its intended function.

    Sometimes, when a parent device connected to a printer experiences downtime due to technical glitches, the printer itself may fail to function. With visual representation in Business Views, you can easily locate the malfunctioning parent device connected to the printer, and facilitate quick troubleshooting.

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    How To Monitor Printer Usage In A Network

    Were in the era of Big Data. We want to be able to monitor, collect and analyze information of all kindsour exercise, our sleep, our spending, our workflowas conveniently and unobtrusively as possible with the ultimate aim of identifying opportunities for improvement, tweaking old habits and boosting performance.

    As far as enterprise printing is concerned, we want to track printer usage across our network in order to cut wasteful printing and reduce the overuse of consumables. Which has an immediate and direct impact on our organizations bottom lines.

    With traditional print management software, such as print servers, the ability to track printer usage is limited. This comes down to the softwares native tools as well as its basic architecture. You can examine historical print job data for a certain period by trawling through the logs from shared print queues, for example, but the process inefficient and is unlikely to yield any useful information that tells a larger story. The fragmentation of distributed environments with remote sites makes this even more difficult.

    Thats why PrinterLogic is the best way to monitor and track printer usage across your organization. Our next-generation print management software has powerful built-in that have access to core-level printing data, which allows you to gather detailed, comprehensive information from every nook and cranny of your print environmenteven from printers connected via USB.

    Cartridges: Ink & Toner Levels

    Connect an HP Printer to a Wireless Network Using Wi-Fi Protected Setup | HP Printers | @HPSupport

    You can track the current ink or toner levels of each printer. Their volume is displayed as a percentage and is presented in CMYK colors: cyan, magenta, yellow, and black. Thus, youll always know if a specific printer is running out of ink and buy supplies in advance.

    Information about a printer and ink levels is displayed on the Cartridges tab:

    Want to get started quickly? Heres a brief overview of the interface:

    How to hide the PrintVisor interface? Run in background modeAccount

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    Review Printing Even Logs

    Navigate to Even Logs > Printing

    In the Printing Logs, the details of printing usage showed including Printer Type, Time, Computer, User, Printing Task, Printer Name, Page, Caption and Application.

    If the option Recorded Printed File is selected in the printing policy, the file can be retrieved from Printing Logs. This icon represents the log with the recorded printed file inside.

    Double click on the log to review Printing Property. A button Copy should be placed in the dialogue windows. Click this button to retrieve the recorded printed file directly.

    In the Search panel, you can find printing records by Time and Range, Printer Type, Printer Name, Computer, Task,Page, etc.

    Monitor & Control Document Printing

    Printing Control Policy is used to control the use of printers in office. SurveilStar is able to monitor and control local printers, shared printers, network printers and virtual printers.

    How to block printing on specific printer?

    Here we are going to show you how easy to block printer from printing.

    Login SurveilStar Console, select the target computer that you want to apply the policy. Navigate to Advanced Policy > Printing.

    Go to Property panel. Enter policy name. Select “Block” Mode. Check “Alert” option. Set Alert Level to “Important”. Check “Warning” option. Enter Warning Message. Check all Printer Types

    When user tries to print any document, SurveilStar will prompt a warning message box to notify user not allow to use print service.

    The Alert message will also pop up if SurveilStar console is running.

    How to record the printed documents?

    Navigate to Advanced Policy > Printing

    Go to Property panel. Enter policy name. Check “Record Printed image” Mode. Select “Record” from Record Mode drop down list.

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    Printer Monitoring Prevents Unnecessary Interruptions

    The business letter is supposed to be sent out before the end of the day, the contract must be ready for completion. Error messages that announce the need to replace the printer cartridge usually occur at the most inopportune moment. With PRTG, you are safe from such interruptions. PRTG runs in the background and alerts you in time when toner and paper are running out, or if after a certain total number of printed pages, the acquisition of a new printer should be planned.

    Printers should work and not disrupt workflows. Employees should not have to consider whether the printer is ready and whether there is still sufficient toner.

    Administrators, however, should not have to constantly check this on-site. With PRTG printer monitoring, administrators know the status of every printer via remote monitoring and, when necessary, will be proactively notified.

    With PRTG, everyone can work efficiently.

    How To Monitor Your Network Usage In Windows 10

    Use Activity Monitor to Track Mac Memory Usage

    Jason Fitzpatrick

    Jason Fitzpatrick is the Senior Smart Home Editor at How-To Geek. He has over a decade of experience in publishing and has authored thousands of articles at How-To Geek, Review Geek, LifeSavvy, and Lifehacker. Jason served as Lifehacker’s Weekend Editor before he joined How-To Geek. Read more…

    Mobile and broadband data caps alike have made people very conscientious of their data usage. Windows 10 includes a built-in network usage monitor that, unlike its predecessor, is actually a pretty useful way to keep an eye on your bandwidth consumption. Read on as we show you how.

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    Unmonitored Printer Usage Is Inefficient

    When you don’t monitor your printer usage, you don’t have clear insight into the impact of printing on your bottom line. Excessive printer use can lead to direct costs like wasted toner or paper, as well as time lost to overuse. When print jobs aren’t properly distributed or prioritized, your users can’t get the documents they need, when and where they need them.

    In addition, 55% of the cost of ownership of printing devices are indirect costs like management, configuration and reduction in end user productivity. This waste adds up quickly but without proper monitoring, it’s easy to lose sight of the true cost of inefficient printing.

    At the same time, traditional print methods are static. Specific computers are generally linked to specific printers. For example, an end user might use a laptop to print classified information. If this laptop was initially configured to a printer in a completely different part of the building, the information might print there, leaving confidential data floating around.

    This is bad for the organization’s bottom-line:

    • The user has wasted valuable company time that could have been put to better use.
    • Classified information has been printed and left unguarded, potentially damaging the company’s reputation.
    • Physical resources have been wasted on a printing error that must now be found and shredded.

    Without the proper print monitoring methods in place, corporations are vulnerable to situations like this every day. This is where a can help.

    Monitor Critical Printer Performance Parameters

    OpManager enables you to associate performance monitors that are bundled in the default printer device templates to individual devices and groups of printers. You can maintain the efficiency of the printers by monitoring important metrics like:

    • Pages printed per minute
    • Total number of pages printed
    • Printer cartridge levels
    • Black toner level
    • Total fax sent and received

    OpManager offers Simple Network Management Protocol printer monitoring for multi-vendor printers that support Printer MIBs. Apart from this, you can monitor many other specific metrics using custom monitors.

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    Simple Solution For Print Audit In The Office

    PrintVisor lets you track the availability, status, and workload of printers local, network, and virtual. With it, you can check ink and toner levels, as well as the number of printed documents. PrintVisor collects data online and automatically sends reports on expenses. The program features provide complete control over any printing device on your network.

    You can check your printers ink or toner levels directly in the interface or online. With PrintVisor, you will always be in the know: which printers are most loaded and which are idle when you need to replenish supplies what is the current status of printers what do users print

    How Do I Monitor Printers On My Network

    How to monitor your network devices ( PC , Server , Router , Printer , … ) | NETVN

    Monitoring the print servers enables you to see a wide range of logs, including the number of print jobs, the print queues, errors, as well as consumables reports.

    For example, it allows you to determine if there are too many print jobs in the queue, see the unprocessed jobs if there is low toner or no paper as well as whether the device is defective.

    If employees have to wait unnecessarily long for documents to be printed, it means delays and low work efficiency. Generally, you can use software to manage the print jobs, see reports, and perform real-time tracking, set rules, and more.

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    Track Printer Usage Logs

    Printer is an essential device for a commercial company. Documents like MS office, PDF, images, CAD designs, etc. are often printed. It’s also possible that someone uses a printer to print confidential documents. To prevent any data leakage via printers, printer monitoring is necessary.

    One of the functions in SurveilStar monitoring software you like may be printing logs. SurveilStar can record any printer usage including printer type, time, computer, group, user, printing task, printer name, pages, caption and application. And surveilstar printer monitoring software supports all kinds of printers including local printer, shared printer, network printer and virtual printer.

    How To Control Print Jobs

    During operations, a printer and plotter receive the print jobs from the print server which also eases the administration of the devices and print job queues.

    Administrators can use them to assign jobs to individual printers according to specific rules. For example, it can automatically send a print job to the printer that is easiest for the employee to reach.

    In environments with multiple printers, it is essential to ensure that people send their documents to the right devices. If not well managed, users may send their documents to other devices, and this has risks such as sensitive information falling into the wrong hands.

    Also, the employees will waste time looking for their printouts from one printer to the other and at times may be forced to reprint the document, hence wasting time, paper, and toner. For these reasons, is important to deploy a monitoring tool in your organization.

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    You Have Lots Of Desktop Inkjet Printers

    Its easy to understand why this happens. People dont want to walk over to the shared multifunction copier to pick up their documents. Or, they are worried about printing confidential documents on a shared device. So they get an inexpensive inkjet printer on their desk.

    The problem is, desktop printers cost you a fortune in supplies. It can easily cost 10 times as much to print on an inkjet device as it does to print on a modern shared copier. And that doesnt even factor in the cost of service and support.

    Also, as those printers break and get replaced, you end up with a closet full of useless ink cartridges that dont work with the new printers. Thats more wasted money.

    When you implement printer usage monitoring, youll see exactly how much those desktop printers are costing you. Replacing them with a modern copier can save you quite a bit of money.

    TIP: There are convenience and security features available now that can overcome all your employees concerns about using shared printers.

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