Tuesday, October 4, 2022

How To Get A Printer From Offline To Online

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Fix : Start The Windows Print Spooler Service Again

Printer Offline – How to Get the Printer Back Online

Your printer says offline most of the time because the Windows Print Spooler service is not working correctly or is inactive. Below is how to make it run or restart it if it is already running to fix the issue.

  • Use the shortcut command Windows+R to open the Run dialog box.
  • Enter services.msc in the given box and click OK to view all the services .
  • Locate and view the status of the Print Spooler service. If the service is not running, right-click on it and select Start.
  • If the service is already running, right-click on it and select Restart.
  • Exit the window.

Clear The Print Queue

If there are a lot of corrupt print requests in the Print Queue of your PC, you might face this error on your PC. Follow the steps listed below to clear the print queue.

Step 1- Launch Control Panel on your Windows PC.

Step 2- Here, search for the Devices and Printers option and click on it.

Step 3- In the Devices and Printers window, right-click on the printer whose queue you wish to clear and select See whats printing from the drop-down box.

Step 4- You will get a list of all the print requests in a queue. Right-click on each and every print request and select Cancel from the drop-down box.

Also, uncheck the checkbox for Use Printer Offline if it is checked on this window. Then, check if your printer turns online.

Set The Printer To Online Manually

  • Go to the Start icon on the bottom left of your screen then choose Control Panel and then Devices and Printers.
  • Right click the printer in question and select See whats printing.
  • From the window that pops up choose Printer from the bar at the top.
  • Select Use Printer Online from the drop down menu.
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    How Do You Change A Printer From Offline To Online

  • Check printer and desktop power and internet cable connectivity.
  • Now, set printer as online manually.
  • Hit the desktop start button and select control Panel.
  • Check what is printer printing in Devices and Printers.
  • Next, click on printer icon on top bar.
  • Set printer use as offline.
  • Remove all Print Job in Devices and Printers.
  • If print job is not clear, then restart printer.
  • Now remove and reinstall the printer.
  • In Devices and Printers remove the printer and add the printer by tap on +.
  • Restart the printer and start printing.
  • Causes Of A Printer Being Offline

    How to Change a Printer from Offline to Online

    There are several reasons why your printer might be offline. There might be a problem with the printer cables, or perhaps a is corrupted, needs an update, or isn’t installed. Some printer settings might be incorrect, or an open or incomplete print job is causing an error.

    Whatever the reason, restoring your printer to online status is usually a quick and easy job.

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    Offline Printers Cant Communicate With Your Pc

    If your printer is showing an offline message, it means its having a hard time communicating with your computer. There can be a number of reasons for this, from connectivity issues, to a fault with your printer. Whatever the reason, there are several checks you can do to determine which issue youre facing.

    How To Bring An Offline Epson Printer Online

    What to do when Epson Printer Offline and do not print a document. It means printer is offline and not communicating with windows and mac. Hence, You may need to re-add printer on computer as per printer Hardware and Software updates. We understand that it is a very frustrating thing to find that . Just when you try to print an important document. Therefore, technical guidelines need to follow given below on how to bring an offline printer online.

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    Solution : Disable Use Printer Offline Feature Of Your Canon Printer

    1) Enter control panel in the search box from Start. Then click Control Panel from the result.

    2) Click Hardware and Sound> Devices and Printers.

    3) Find and right-click on your Canon printer under Printers catalog. Then choose See whats printing.

    4) Click Printer to see if Use Printer Offline is unchecked. If its checked on with mark, click it to uncheck.

    5) Click Printer again and this time click Cancel All Documents.

    6) Print your file to see if your Canon printer works.

    Solution Three: Run The Printer Troubleshooter

    How to make Printer online from offline mode

    The Printer Troubleshooter is part of Windows in-house troubleshoot package and it is designed to solve a variety of printer problems on your PC, including driver errors, connectivity issues, restarting printer related services, and so on. Heres how to run the Printer Troubleshooter:

    • Navigate to Settings > Update and Security > Troubleshoot.
    • The program will scan your printer and related software for potential issues and fix them if any are discovered.

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    Create A Tcp/ip Port In Windows

    Add a printer port to Windows that matches your printer’s IP address.

  • Print a Network Configuration or Wireless Network Test Results page.

  • Printers with a control panel menu: Print the page from the Wireless, Network Settings, or Setup menu.

  • Printers without a control panel menu: Print the page using button combinations on the printer control panel.

    For most printers, press the Wireless and Information buttons at the same time, or press the Wireless and Start Copy Black buttons at the same time.

    For HP DeskJet 6000 and 6400, ENVY 6000 and 6400, and Tango printers, touch and hold the Information button until all control panel buttons light up, and then touch the Information and Resume buttons at the same time.

  • On the Network Configuration page, find the printer’s IP address.

  • In Windows, search for and open Printers & scanners

  • On the Ports tab, click Add Port.

  • Select Standard TCP/IP Port, and then click New Port.

  • Type the printer’s IP address, and then click Next.

  • Select the new Standard TCP/IP Port from the list, and then click OK.


    You might see two printers in the list of devices. Do not remove or uninstall either printer.

  • How Do I Get My Wireless Printer Online Printer Showing Offline

    Imagine its midnight, and you need to print some essential documents. Then suddenly, you received a message on your device The printer is offline.

    You are now just left with a question, i.e., how do I get my printer online. You are unable to print a single document, and now you dont know what to do.

    In this article, you will get some impressive knowledge to solve this issue.


  • Final Words:
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    Why Is My Hp Printer Offline

    The offline printer is basically a connectivity issue. You probably have seen an error message saying- your printer is offline while trying to print a document.

    The error message shows when your computer and printer cant communicate for cable connection issues, firmware problems, or outdated drivers.

    And when this happens, your printer cant process any command, i.e., you cant print until you resolve the issues and get your machine back online. And in order to solve the problem, you must know about what causes it.

    Also, to know more about the offline printer issues, you can go through what does printer offline means.

    So, lets see some of the common problems for which your Hp printer might be offline.

    • When your printer is paper jammed. Paper jamming occurs when you use a type of paper incompatible with your device or insert sheets incorrectly
    • You might have set it offline earlier to save and print a document while not connected or prevent others, such as children, from mistakenly using it
    • If the cables are not connected properly
    • If you havent updated the Hp printer drivers or if the firmware has essential update lackings
    • If the Hp printer is not your default printer, you would probably see the offline error message while trying to print with it
    • If you have network problems or if there are other settings errors

    Solution : Reinstall Your Canon Printer Software

    How to fix Printer Offline in Windows 10 or in Window 8 ...

    Your printer offline problem is probably being caused by driver issues. The steps above may resolve it, but if they dont, please reinstall your Canon printer driver.

    1) On your keyboard, press Windows key + R key together to open a Run box. Then type devmgmt.msc in the box and click OK.

    2) Find your Canon printer driver under Print queues. Then right-click on it to choose Uninstall device.

    3) Download the latest driver for your printer model from Canon official website. Then install it on your computer.

    Download the driver from Canon website is direct and straightforward though, it could be really time-consuming. If you dont have the time, patience or enough tech skill to find and download drivers manually, let Driver Easy help you then.

    Driver Easy will automatically recognize your system and find the correct drivers for it. You dont need to know exactly what system your computer is running, you dont need to risk downloading and installing the wrong driver, and you dont need to worry about making a mistake when installing.

    You can update your drivers automatically with either the FREE or the Pro version of Driver Easy. But with the Pro version it takes just 2 clicks :

    1) and install Driver Easy.

    2) Run Driver Easy and click Scan Now button. Driver Easy will then scan your computer and detect any problem drivers.

    3) Click the Update button next to a flagged printer driver to automatically download and install the correct version of this driver .

    Read Also: Why Is My Hp Printer Printing Blank Pages

    Manually Set Offline Printer Online

    To manually force offline printer online:

    • On the search bar, type printers & scanners. Then select it from the search result.
    • When Printers & Scanners settings open, beneath the printer that is offline, click Open queue.
    • Next, click Printer then click Use Printer Offline.

    If there is nothing else wrong with your printer, the status will change from offline to online.

    However, if there is an underlying problem, the last method will not fix the problem. Try my next recommended fix below:

    Physical Printer And Cable Checks

    Check both ends of the USB cable are firmly inserted. If the printer is networked then make sure the Ethernet cable is firmly inserted. If the printer is wireless check your internet connection or make sure its connected to your router.

    If youre connected by cable try using the end of the printer cable in multiple ports or sockets on your device.

    Try using a different cable to make sure the fault is not with the cable alone. If youre on a network or wireless device a simple check would be to attach a cable to your computer/or device to make sure your printer is working. Therefore the fault could be with your network connection.

    Recommended Reading: How To Connect Brother Hl-2270dw Printer To Wifi

    Check The Computer And Printer Connection

    First things first: check all the printer cables. Ensure they are securely plugged into both the printer and the computer.

    Second, check that your network is working. If you are having trouble connecting to the internet, it’s not a problem localized to the printer. In which case, our guide on how to fix Windows 10 Wi-Fi problems will be handy.

    Third, if possible, use a different method for connecting your computer to the printer. If you’re using Wi-Fi, switch to Ethernet, and vice versa.

    Manually Set The Printer Online

    How to Change a Printer from Offline to Online
    • Click on the start button on the left corner at the bottom of your device. Choose the option Control Panel and after this, Devices and Printers.
    • Right-click on the printer in question and after this, select the option See whats printing.
    • A window will get open and choose the Printer option from the top menu bar.
    • A drop-down menu appears. Select the option choose printer online

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    Step E : Check The Printer Status In The Devices And Printers Window

    If the printer status is Offline

    Right-click the icon for your Brother machine > See what’s printing > Printer> Use Printer Offline .

    If Use Printer Offline is greyed out, click Open As Administrator. Enter your administrator password, and then click Yes.

    If the printer status is Paused

    Right-click the icon for your Brother machine > See what’s printing> Printer> Pause Printing .

    If Pause Printing is greyed out, click Open As Administrator. Enter the password for an administrator and click Yes.

    If This Doesnt Work You Can Try These Simple Steps:

    Right-click the icon for your printer. It may be labelled as part of the device name or printer name. Check your device if youre unsure. Click the “See What’s Printing” option.

    Or Left-Click the printer and select Manage Device

    Don’t forget you can save 10% on your compatible ink purchases by shopping with Internet-ink! Our loyal customers get the lowest prices for printing ink, making us one of the best online!

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    How To Fix Printer Offline In Mac

    The main cause for printer to go offline in Mac is due to software incompatibility. The driver installed in the printer may have become outdated, corrupted or may have been infected with malware. Make sure that both your computer and printer have the latest edition of software and drivers installed. To troubleshoot and fix your printer offline issue on Mac, follow the below step by step guide.

    Check for System Updates:

  • Go to Apple menu, select System Preferences and click on Printers & Scanners
  • Select your printer from the list and then click Remove
  • Now add your printer again by clicking on + or Add Printer
  • After installing your printer go to Apple menu > System Preferences > Software Update.
  • Install any software update listed for your printer.
  • How To Switch My Printer From Offline To Online In Windows 10

    How to turn a printer online and offline on a Windows® 8.1 ...

    Your printer is offline apparently due to no communication with the attached computer. The reason behind this error may be related to the software or hardware. To further narrow down the issue, we are sharing few list of steps to get your printer back online.

  • Search Printers and Scanners in the search menu bar as shown in the image, and click on open.
  • A new window for Printers & Scanners will open.
  • Select your printer in the provided list and click on Open queue.
  • A new window will open for your selected printer.
  • Uncheck Use Printer Offline.
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    Why Do Printers Go Offline

    Well, there is an issue in this regard which is mostly faced by the windows users.

    The issue is that it shows an offline message on only one machine, and all other computers have an online signal.

    Well, you might be thinking that this issue could be an IP address issue, but in reality, it is not.

    The solution to this issue is much more straightforward but a bit stranger too.

    How To Get Epson Printer Online

      One of the more common problems faced by Epson printer users is the computer showing the Printer Offline when it is actually on and ready to print. When your Printer shows Offline, it generally indicates it cannot communicate with the computer. If you are facing a similar problem with your Epson printer, here are some quick solutions to resolve the issue.

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      Click The Ports Tab At The Top Of The Window Choose The Correct Port From The List At The Center Of The Window Click Apply Then Click Ok

      If you are still unable to print, then one final option you can attempt is to stop and restart the print spooler. You can follow the instructions in this article to learn how to manage the print spooler.

      If you are still unable to print after following all of these instructions, then you may need to uninstall, then reinstall your printer. You can remove a printer from your computer by right-clicking the printer, then clicking Remove device. Once the printer has been uninstalled, follow your printers installation guide to properly reinstall it.

      The Reason Why Your Printer Is Offline:

      How to Change a Printer from Offline to Online
    • Your printer is not set by default, and therefore you should alert your devices.
    • Suspension/break period is very small, and that is why the printer remains inactive for a short period of time, it is disconnected.
    • If all these steps fail to work for you, then publish your query on the Canon Support Forum and get the best Canon Printer From Offline to Online customer service directly from Canons technical support team.

      Also Check: How Do I Add A Wireless Printer To My Mac

      Step F : If A Copy Of Your Brother Machine’s Icon Is Listed In The Devices And Printers

      A copy of your printer with the same printer name may be created if you:

      • Connected your Brother machine to a different USB port on the computer.
      • Installed the same printer driver multiple times.

      This may lead to some copies of your printer driver not working correctly. To print, select a printer driver that you know is working.

      To check which printer driver is working, do the following:

    • Turn the Brother machine on. If any other machines are connected, only turn the Brother machine on that you want to use.
    • Open the printers folder: Click Hardware and Sound> Devices and Printers. Click Start> Devices and Printers.
    • Hover the cursor over the printer icon until the printer status pop-up appears. If the status is Ready, it means the printer driver is working correctly. Select this printer driver when printing.

      To change the printer name, do the following:

    • Make Sure The Printer Is Ready To Print

      Your printer should be on, have paper in the input tray, have sufficient ink or toner, and display no errors or blinking lights.

    • Make sure the printer is not off or in sleep mode. Press the Power button to wake it or turn it on.

    • Make sure paper is loaded into the input tray, and that the paper width guides rest gently against the sides of the paper stack.

    • Make sure the correct ink or toner cartridges are installed, and that the printer has sufficient ink or toner for your print job.

    • Make sure no error messages or blinking lights display on the printer control panel. Resolve any errors before you use the printer.

    • Restart the printer to clear any error states. Turn the printer off, wait 30 seconds, and then turn it on.

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