Selecting Printing Defaults In Windows For A Shared Network Printer
Note: If the Control Panel icon does not appear on the desktop, right-click the desktop, then select Personalize > Control Panel Home > Devices and Printers.
Setting Default Printing Options For Windows
When you print from any software application, the printer uses the print job settings that are specified in the Printing Preferences window. You can specify your most common printing options and save the options for reuse so that you do not have to change the settings each time that you print.
For example, if you want to print on both sides of the paper for most jobs, specify 2-sided printing in Printing Preferences.
Note: For more information about Windows print driver options, click the Help button in the Printing Preferences window.
Here How To Install And Configure A Local Printer Network Printer Wireless Printer Or Network Shared Printer On Windows 10 Computer
Looking for Install/Add A new printer on Windows 10 PC? This post discusses how to install a Local printer, Network printer, Wireless printer, or Network Shared printer On a windows 10 computer. Let me first explain what is different between the local printer, Network printer and Network shared printer.
Local Printer: A local printer is one that is directly connected to a specific computer via a USB cable. This printer is only accessible from that particular workstation and therefore, can only service one computer at a time.
Network/ Wireless printer. A printer is connected to a wired or wireless network. It may be Ethernet-enabled and be cabled to an Ethernet switch, or it may connect to a Wi-Fi network or both. This will connect and communicate through network address
Network Shared printer: Printer sharing is the process of allowing multiple computers and devices connected to the same network to access one or more printers. This means If you have a local printer on your home network, Using the printer sharing option, you can allow multiple devices to use the printer on the same network only.
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How To Connect Your Printer
For this guide, I’ll be using my trusty HP 4500, but any wireless printer or all-in-one should work just fine.
This guide will cover direct connections, so if you’re interested in learning more about HomeGroup in Windows 10, be sure to check out our in-depth guide, which will enable you to set up and configure the sharing of printers and content.
Type in “printer.”
Select the printer from the results.
You should be now good to go. This process will also work with wired printers, simply plug in the unit, and follow the steps above.
File And Printer Sharing Service
The Network and Sharing Center contains all network-related settings on your computer. To open it, right-click the network icon in the system tray area of the Windows taskbar and select Open Network and Sharing Center. Click Change adapter settings, right-click your Internet connection, select Properties and then find File and Printer Sharing for Microsoft Networks under the This connection uses the following items list. If its not there, click the Install button and select Service. Click Add and select File and Printer Sharing for Microsoft Networks. Click OK and Close to install the service and then restart your computer, if prompted.
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Fix : Add Your Network Printer To The Devices And Printers
Only when your printer is added to the Devices and Printers, can your PC detect and find it. That is, if your network printer is not added to the Devices and Printers, your network printer will not show up. You can add your network printer to fix the problem.
Connect To A Network Printer Via Powershell
Finally, the last, and possibly best, way to connect network printers is with PowerShell. Why is this best? If youre a System Administrator and have dozens of printers to connect, or if you need to make sure the printer is connected every time the server starts or someone logs in, a PowerShell script is best. Its fast, done once, and easy to call many times.
You will need to know:
- What to name the printer
Following is a sample script. Make it into a looping script to install several printers at a time, or make it a function to call from other processes.
# check if a printer port exists
$portName = TCPPort:192.168.8.101
Write-Warning Driver not installed -ForegroundColor Red}
When the script is run, it takes maybe 3 seconds. Then youll see the printer installed.
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How To Share Your Printer With Other Network Users In Windows 10
Step 1. Enable Printer Sharing.
1. On the PC with the printer that you want to share, navigate to Windows Control panel. To do that:
1. In Search box, type control panel 2. Click at Control Panel.
2. In control panel click View devices and printers.
3. Right click on the printer that you want to share with others and choose Printer properties.
4. At Sharing tab:
1. Mark the box. 2. Type a share name for the printer. 3. Click Apply.
5. Now continue according your choice:
a. If you want all the network users to print to your printer without providing a user name and a password , then click at Network and Sharing Center link and continue reading below to disable the password protected sharing.
b. If you want to define specific users to print to your printer, then click OK at printer properties and skip to step-2 below and create the users that you want to print to your printer.
6. In Network and Sharing Center, click Change advanced sharing settings on the left.
7. At All Networks options, choose Turn off password protected sharing and then click Save changes.
8. Close all the open windows and continue to step-3 to install the shared printer on the network computers.
Step 2. Create the Users that will have access on the PC with the Shared Printer.
If you want to enable the printer sharing with password protection, then you have to create the users that will have access on the PC with the shared printer. To do that:
3. At User Accounts click Add.
- \\ ComputerName
Add A Network Printer
|SW01, NE01, etc. Building numbers are always two digits|
|Annacis Island Campus|
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Connect To A Windows 10 Shared Printer
After setting up your shared printer, you can connect to it multiple ways. The first method is from within Devices and Printer. Click the Add Printer button, then click the link, The printer that I want isnt listed. Choose the Select a shared printer by name radio box, browse to the printer on your network, and click open.
You will be prompted to install the driver. Click Next to complete the installation of the printer.
Thats it! The printer will now show up in Devices and printers as a local device.
Another way you can connect to a shared network printer is from within File Explorer. Open the Network folder, browse the shared printers computer, right-click it, then click Connect.
To Install Or Add A Local Printer
In most cases, all you have to do to set up a printer is to connect it to your PC. Simply plug the USB cable from your printer into an available USB port on your PC, and turn the printer on.
Select Start > Settings > Bluetooth & devices > Printers & scanners .
Select Add a printer or scanner. Wait for it to find nearby printers, then choose the one you want to use, and select Add device.
If your printer isn’t in the list, select The printer that I want isn’t listed, and then follow the instructions to add it manually using one of the options.
If you use wireless access points, extenders or multiple wireless routers with separate SSIDs, you’ll need to ensure that you’re connected to the same network as the printer for your PC to find and install it.
If you have a new wireless printer that hasnt been added to your home network, read the instructions that came with the printer, and check the printer manufacturers website to learn more and to get up-to-date software for your printer.
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Installing The Shared Printer On A Different Computer
Open devices and printers the same as part 1 and left click on Add a printer.
Windows will automatically search for available printers, so the printer may appear under the list of discovered printers. If so, you would select the printer and then click on next, a window will open and will state connecting to printers name on name of computer and you would then skip to step 9. The printers name is from step 8 of part 1 of this document and name of computer can be found in steps 5-7 this section.
If the computer does not detect the printer automatically you will need to left click on the printer that I want isnt listed.
Left click to select the option to Select a shared printer by name and then left click on Browse.
Select the name of the computer that the printer is physically connected to.
If you know the name of the computer skip to step #8. To find out the name of the computer on windows 10 open control panel and click on system and security
Then select view amount of ram and processor speed. You will then see the computers name under the section labeled Computer name, domain, and workgroup settings
Left click on the printer and then left click on Select.
Now the text box should be auto filled with \\ Computers name\ Printers name and you will left click on Next.
Left click on Next.
Left click on Finish.
This icon confirms that the printer has been shared successfully to the new computer.
Causes Of Inability To Find Printer On Network
The most common and easily resolved reason for this issue is that the printer is offline. However, it could also be caused by several other factors, including the following:
- Disabled Windows settings.
- The printer has not been added to the homegroup.
- The printer is not connected to the network correctly.
- Updates are required.
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How To Connect Printer To Network Windows 10
If you just connect the printer to the Windows 10 computer, the operating system itself identifies the device and proceeds with the instruction to install the printer driver. If you want to print from anywhere, you need to connect the printer to the network. There are many methods to establish the printer to the network. Implement any of the methods and How to Connect Printer to Network Windows 10 System.
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Add Wireless Or Network Printer To Computer
Once the Printer is connected to WiFi Network, you should be able to connect to it from your computer by following these steps.
1. Open Settings on your computer and click on Devices.
2. On the next screen, click on Printers & Scanners in the left pane. In the right-pane, click on Add a Printer or Scanner option.
3. Wait for Windows to search for the Printer and click on your printer as it comes up in search results.
5. Next, click on the Manage option.
6. On the next screen, you will see the option to Print a Test Page and Run the Troubleshooter, in case you are having problems connecting to the printer.
This is the simplest way to add a printer in Windows 10 and should work for most new models of printers. You can move to the next step, in case Windows 10 is unable to list your printer.
Connect The Local Printer To Your Windows 10 Pc Using A Usb Cable And A Free Usb Port And Then Turn It On
In Windows 10, adding a local printer is often as easy as connecting it to a USB port on your PC and then turning the printer on. If Windows 10 identifies it correctly and finds the appropriate drivers for it, you should see a popup message in the lower-right corner of your screen, acknowledging that.
Add local printer in Windows 10: Setting up a device
As soon as Windows 10 finishes the printer installation, it tells you that the “Device is ready” and that your printer ” is set up and ready to go”. You can now start using your local printer.
Add local printer in Windows 10: Device is ready
If your local printer did not install, follow the next steps:
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Connect To A Wireless Network
Printers with colour screens display step-by-step instructions for setting up the wireless connection when you first turn on the printer. They’re easy to follow, even if the screen is quite small and you’re not overwhelmed with information – you can only progress one step at a time.
If you dont set up the wireless connection during the start-up process you can set it up later. Look for the wireless set-up ‘wizard’ within wireless settings or networking in the printers menu.
Theres more that one way of connecting to a wireless network, and you may be offered a few different options for setting up the connection.
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How To Connect A Wireless Printer In Windows 10
You are good to go. You have now connected to a wireless printer.
Benefits Of Wireless Printing
- Can print from any device
- Makes document printing convenient and easy
- Print from anywhere using cloud printing solutions like and HPs ePrint
- No need to deal with cords and cables
- Centralize printing thereby helping to save energy, paper, ink costs, etc