Saturday, October 15, 2022

How To Connect Printer To Mac

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Add A Usb Printer To A Mac

How To Add A Printer On Mac /// Wireless and Wired

Compatible USB printers are almost as easy to install on a Mac as AirPrint printers.

  • Update the software on your Mac so that the Mac has the most recent printer drivers available.

  • Load the printer with paper and ink or toner and connect it to the Mac. Then, power on the printer.

  • Connect the printer to the Mac using the USB cable that came with the printer.

  • Follow the on-screen instructions to complete the software update. You may be instructed to restart the Mac.

  • Test that the printer is attached using the same method used to test AirPrint printers. Open a document and select File> Print. You should see the printer name in the field next to Printer. If not, select Add Printer and select the printer from the list of available printers.

  • These simple steps have most printers up and running in no time, but occasionally the automatic . If you encounter problems, install the printer manually. The Mac detects any compatible printer you connect. However, you may have to add it in the Printers & Scanners System Preferences, particularly if the printer is old.

    How To Add A Printer To A Mac Via Wi

    If you have a wireless printer, try connecting it via Wi-Fi. In setting up wireless printer on Mac, the most difficult thing is to connect your printer to Wi-Fi. Sometimes, you can do it by pressing only two buttons. The other times, it requires a bit more effort it all depends on the type of printer and router you use. Heres the easy way:

  • Press a Wi-Fi button on your printer
  • Press a WPS button on your router
  • If that didnt work, refer to the printers and routers documentation for instructions.
  • Make sure you connect your printer to the same Wi-Fi network as your Mac. Once they are both connected, install printer on Mac:

  • Open System Preferences > Printers & Scanners
  • Select the printer from the list
  • If you see AirPrint next to Use, it means your printer is AirPrint-enabled so you can connect it right away by clicking on Add
  • If your printer doesnt support AirPrint, select your printer > Add > download printer drivers from Apple servers. The drivers should be downloaded automatically.
  • Choose a perfect location for your printer

    NetSpot is a great tool for the owners of wireless printers. Whether you have connection problems or your printing is super slow, NetSpot helps deal with that. Essentially a WiFi scanner tool, it can check your room for weak Wi-Fi spots, run speed tests, and suggest ideal locations for your printer. And not only printer! You can use it to plan your home workspace in a way that youll always have a stable and reliable Wi-Fi connection.

    How To Connect Printer To Mac

    The Macintosh printer setup is complicated. Unlike other things you regularly connect to a Mac AirPods, keyboard, or mouse printers require an individual approach. The instructions will vary depending on the type of printer , the manufacturer, the type of connection , and more.

    Some might say, well, read the printer documentation. And thats a good recommendation. But the truth is, documentation is often this 100-page all-jargon book that takes ages to make sense of. In contrast, modern printers that support AirPrint are pretty easy to set up without installing any software or printer drives. So if you read through this article, the chances are youll save time and effort connecting your printer to Mac.

    Heres what youll find in this guide:

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    Make Sure Everything Is Up To Date

    The first thing you want to do is ensure that MacOS and the drivers are up to date with the latest software versions. You can update your Mac by clicking the Apple icon in the top-left corner, then select System Preferences. From there, hit the Software Update icon .

    For printer drivers, you will need to download the update from the manufacturers website and install it manually.

    Once all of this is done, you can connect the printer to your Mac.

    How To Add A Printer To A Mac Via Wps

    How to Connect Wireless Printer to Mac

    Connecting via WPS would normallyrequire you to press the Wireless or Wi-Fi button on your printer, followedby the WPS button on your router. However, steps will vary depending on whichprinter and router you have, so check your printer and router user guides forspecific instructions. Once youve set up WPS, you can proceed to the stepsbelow.

  • .
  • Go to System Preferences.
  • . On older Mac models, this will appear as Print & Scan under Hardware.
  • . For older Mac models, you might have to click Add Printer or Scanner after you click on the + sign. You might also see printers detected by your Mac under Nearby Printers in the Add Printer or Scanner submenu.

    Note: If you cannot click on the + sign, you might have to click the Lock icon at the bottom of the window. Type on your password to make changes in the Print & Scan menu.

  • Select the printer you would like to add. In the Default tab, your Mac displays a list of discoverable printers on the network.
  • Choose the printers software or driver in the Use field. You can choose from the following:
  • AirPrint, Apples native printing technology which lets you print from AirPrint-compatible printers via Wi-Fi on Airprint-compatible printers. However, if your printer is not AirPrint-compatible, you would need to install the driver from Apples servers or the manufacturers website.
  • Your printers own print driver, if you have that installed
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    Use Your Printer Easily On Your Mac

    Now you know how to add a printer to your Mac and take advantage of its features. Remember that no matter what printer you have, you should try to use the software from the manufacturer. Whether you work at home or in a small office, use your newfound knowledge to take advantage of all the features your printer offers on a Mac.

    We hope you like the items we recommend and discuss! MUO has affiliate and sponsored partnerships, so we receive a share of the revenue from some of your purchases. This wont affect the price you pay and helps us offer the best product recommendations.

    Connect An Airprint Wi

  • Do one of the following:

  • Connect wirelessly: Join your wireless network from the printers interface. For directions, see the documentation that came with your printer.

  • Connect with a USB or Ethernet cable: Plug one end of the cable into your printer, and the other end into the base stations USB port or Ethernet port

  • > System Preferences , then click Printers & Scanners .

    Select your printer in the list. If the printer isnt listed, click the Add button , select your printer, then click Add.

  • Note: Error or status messages may not appear when the printer is connected to a base station. For example, you may not get messages such as Out of Paper or Printer Busy.

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    Add A Printer Connected To Windows

    If you plan to use a printer connected to a Windows computer, be sure that the printer is set up for sharing. Obtain the workgroup name along with the username and password if required. Then, pick the Windows tab at the top of the Add Printer window.

    Select Workgroup on the left, and then click the corresponding name to the right for the print server. If prompted, enter the username and password. Enter a name, optionally add a location, and then choose the correct software from the Use drop-down list. Click Add.

    How To Add A Printer To Mac Via Usb

    How to Connect a Printer to a Mac For Dummies

    Printers that do not have networkingcapabilities can only be added through a USB or wired connection. Someprinters, though capable of wireless printing, still need to be connected toUSB as part of the set-up process. Heres how to add a printer via USB.

  • Plug your printers USB into your Mac laptop or desktop.

    Note: Your Mac will automatically detect printers connected by USB and download the required software. If it does not auto-detect, proceed to the next step.

  • .
  • Go to System Preferences.
  • . On older Mac models, this will appear as Print & Scan under Hardware.
  • .
  • Select a printer to add. In the Default tab, your Mac will auto-populate a list of printers on the network. Look for a printer name with USB listed under the column for Kind.
  • . The printer will be added to the list of printers. You will be able to see this on the left-hand side of the Print & Scan window.
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    How To Add A Network Printer

    You can add a network printer in the same way that you add a wireless printer. If the printer is connected by Ethernet or Wi-Fi your Mac will make it available to add from the Default tab in Printers & Scanners.

    If there isnt an Ethernet or Wi-Fi option, connect the printer to a Mac on the network or directly into the router via USB and add it from Printers & Scanners that way.

    How To Set Up A Printer On A Mac

    You can use macOS presets to create custom printer settings that will be applied to all of your printing sessions by default.

    Set up a printer on a Mac:

    1. Open any printable file

    2. In the Preview menu on top of the screen, click on File

    3. Select Print from the drop-down menu that appears

    4. A printing menu will appear. To open the advanced menu, click on Show details. You can set your image to be colored or black and white, change the scale and fitting, media type and borders, etc.

    5. After youve set your settings, you can set your current settings as preset. Click on the Presets menu it should be on Default Settings

    6. Select Save current settings as a preset

    7. Name your preset and select whether you want these settings to be applied on all printers or only the current printer

    8. Click the OK button.

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    If You Cant Print To Your Airprint Printer

    • Make sure that you have the latest version of macOS. Choose Apple menu > System Preferences, click Software Update , then install any software updates listed.

    • Try connecting the AirPrint printer to your Wi-Fi network using a cable for direct connection or through bridging. See Bridge virtual network interfaces on Mac. The printer may then be able join the Wi-Fi network and work wirelessly.

    • After turning on your printer, wait a few moments before trying to print. After powering up, some printers might take a minute or two before joining the network.

    • If youre using an AirPort Base Station or AirPort Time Capsule, connect your AirPrint printer directly to your Wi-Fi network or the Ethernet LAN port on your device. You cant use AirPrint to print to a printer thats connected to the USB port of an AirPort Base Station.

    • Check with your printers manufacturer to see if any updates are available for your printer model.

    Make Sure The Printer Is Turned On

    Connecting the printer and a computer

    I cant tell you how many times I was wondering why the printer is offline and why I am getting errors when trying to print something, and every time the reason was the same: the printer was turned off.

    The problem is that my home office is on the second floor, and my Canon is in the Basement .

    So, if I had a problem, I had to walk down two floors, turn the printer on, and climb back.

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    How To Connect Canon Printer To Mac

    Canon is a top-notch brand, and Canon printers are among an array of other quality products they provide. These include camcorders, cameras, photocopiers, computers etc.

    Canon printers are known for their great printing quality, the products longevity, and overall customer satisfaction has remained evergreen.

    However, not every person is tech-savvy, and people can understand how to add canon printers to Mac or windows.

    There is no need to seek the nearest technician to help you out this article will guide mac users about connecting canon printer to mac in the easiest way possible. So lets dive right into it.

    What If The Mac Cannot Find My Printer

    Try these troubleshooting tips if the Mac does not add or list the printer.

    • Check the printer connection: Check the Wireless or Settings menu on the printer control panel or print a Network Configuration Page, and then make sure the printer is connected to the Wi-Fi network.

    • Check the computer connection: On your Mac, click the Network icon , and then make sure the Mac is connected to the Wi-Fi network.

    • Check for software updates: Open the Apple menu , click System Preferences, and then click Software Update to ensure the computer can download the latest printer software.

    • Update the printer firmware: Go to to search for and download firmware updates for your printer.

    • Restart the router, printer, and Mac: Unplug the router, turn off the printer, and then close all programs on the Mac and shut it down. Turn on the router, wait for a successful internet connection, turn on the printer, and then turn on the Mac.

    • Reset the printing system: Open the Apple menu , click System Preferences, and then click Print & Scan or Printers & Scanners. Right-click or Ctrl + click anywhere in the Printers list, and then click Reset printing system. Restart the printer, and then click the plus icon to re-add it to the list.

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    Add Canon Printer To Mac Using Bonjour Services

    Remember the printout of printer configuration settings? At the bottom, you could see three lines starting with Bonjour.

    What is Bonjour on Mac? Its a zero-configuration service developed by Apple for its computers and devices. If both a computer and a peripheral device support Bonjour service, then adding peripherals to the computer is easy.

    In our case, a Canon printer that supports Bonjour configuration service appears under the Default tab in Printers & Scanners Preferences. You just need to wait a bit for the printer to appear. In my experience, the wait time depends on the distance between the two devices.

    If both the MacBook and the printer are in the same room, then Bonjour service is almost instantaneous. If one device in the Basement and another on the second floor, one may need to wait a little longer, about 30 seconds or so for the first time.

    Here is how my Canon, which also serves as a scanner, appeared in my Mac .

    Adding A Printer Using Os X 1010 And Above

    How to connect network printer for Mac

    Open up the System Preferences panel, and select the option for Printing and Scanning This should bring up the list of all printers configured for the local system.

    Press the + key to add a new printer. It is possible you may first have to press the Unlock icon, and authenticate, before you can add the printer.

    Next, you will get the Add Printer window. By default, there should be choices for Default, Fax, IP, and Windows, however we want to select the option for Advanced.

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    The Elaborate Steps To Connect The Hp Printer To Mac Without Usb

    • Always install the best available printer driver and software on your Mac OS 10.7 or later. For installing the HP driver through Apple Software Update, first create a new print queue on the Mac.
    • The HP drivers automatically download and install through Apple Software Update mostly. If you want to manually download the software and drivers, go to HP Printers Drivers section from a web browser on your Mac system.
    • On your Mac system, click the Apple menu and then select the option System Preferences. Based on your operating system version, Click Print & Scan, Print & Fax, or Printers and Scanners. Now, check if the name of your printer is listed in the printer√Ęs list. If not, follow any one of the below steps.

    Adding The Printer Itself

    For Xerox printers that are configured to use Accounting Codes, the Xerox drivers must be downloaded directly from the manufacturers site and installed first. Once they are installed, then proceed.

    Go ahead and click the Advanced button. The busy icon will pop up for a minute, or so, and then you will be given a dialog box. Click on the Type pull down menu, and choose Windows from the selection.

    Under the option for URL enter the following:


    In most cases, the servername will be, but there may be a few printers that are served by the server, or If you are in doubt, please feel free to ask CLAS IT.

    Under the option for Name, enter a description for the printer. This will usually be the print queue name.

    Next, select the appropriate printer driver from the Print Using menu. For the majority of printers, the Generic Postscript Driver should be sufficient, however several HP printers are finicky and require a special driver. Some printers may also require special drivers to use all of the features, such as saddle finishing, duplex printing, collating, etc.

    If configuring for Xerox printer with Accounting Codes, select the correct driver for your printer make and model .

    Finally, click Add and the printer will be added to the system. You will be brought back to the Printer menu.

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    Try To Resume Printing

  • On your Mac, click the printers icon in the Dock to open the printers queue window.

  • Do any of the following:

  • If you see the Resume button in the toolbar, the printer is paused. Click the Resume button.

  • If another job is holding up the queue because of an error, select that job, then click the small Delete Job button on the right .

  • If an individual print job in the list is paused, select it, then click the Resume Job button on the right .

  • If you dont see your print job in the printers queue, you may have printed to a different printer. Check the queue windows for other printers, or try printing again, making sure you choose the correct printer.

    To check the print queue for other printers, choose Apple menu > System Preferences, then click Printers & Scanners . Select a printer in the list, then click Open Print Queue.

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