Saturday, October 15, 2022

How To Change Printer Status To Online Windows 10

Don't Miss

Three Restart Your Printer And Computer

Why is my Printer Offline in Windows 10? Change Printer status to Online

The process of restarting your devices is called power cycling. Its a very common technique to solve minor glitches in your devices power off both your PC and printer first. Then disconnect your printer from the computer and unplug its power cable.

Wait for 30 seconds before restarting the printer. When your printer is switched on, turn on your computer again and check if the offline status is turned online.

Use The Printer Software

Some printer manufacturers have their own software to help you manage and troubleshoot your printer. If this is the case, you should install the software .

You can check if you already have it installed. Press Windows key + I to open Settings. Click Devices > Printers & scanners, select your printer, and click Manage. You will see a button that says Open printer app if the software is installed.

Open the software and check for any section that lets you restart, troubleshoot, or fix the printer.

How To Turn Your Printer Status Back Online In Windows 7

Windows 7 will automatically detect if a printer in your office is online, and if the operating system is unable to connect with the printer, it will change the status to “offline.” Any document that you send to an offline printer will be queued and printed later. Sometimes, however, Windows doesn’t detect that a printer is back online. You can manually change a printer’s status to “online” from the Devices and Printers dialog window.

Step 1

Step 2

Locate the printer that is offline. Right-click on the printer icon and choose “See What’s Printing.”

Step 3

Select the “Printer” menu near the top of the screen. If “Use Printer Offline” is checked, the printer is offline.

Step 4


Read Also: How To Get A Wireless Printer Back Online

How To Set The Printer To Online Manually

Go to the Start icon on the bottom left of your screen then choose Control Panel and then Devices and Printers.

Right click the printer in question and select See whats printing.

From the window that opens choose Printer from the menu bar at the top.

Select Use Printer Online from the drop down menu.

Make Printer Online In Windows 10

Change Printer From Offline To Online Status In Windows 10

In most day to day scenarios, mostly go offline due to paper jams, going out of paper and minor network connectivity issues.

In such cases, clearing the paper jam, filling the paper tray and restarting the printer should help fix the problem.

However, sometimes the problem does not go away and you will be required to make the printer online manually on your Windows Computer.

If this is the case you are dealing with, you will find below the steps to make a Printer Online in Windows 10.

Don’t Miss: Setup Epson Printer Wirelessly

How To Change Your Printers Status To Online In Mac And Laptop

Sometimes, things are not as simple as you want them to be. When you finish adding your printer from your USB or even from the network that you have set up on your personal computer, you can begin to send documents from your device to the printer for printing. There are times here when you realize your printer is showing you an error. This error can have something to do with the fact that it is offline. This status can and will prevent you from carrying out future tasks. In order to remove this discrepancy, you will need to take some corrective action, and this is why we are here. We will help you, for both a normal laptop as well as a Mac.

Check Windows Function Discovery Services

If your printer uses a WSD port, make sure Function Discovery services start automatically and are currently running.

  • In Windows, search for and open Control Panel, and then click View devices and printers.

  • Right-click your printer, select Printer Properties, and then click the Ports tab.

  • Look for a WSD port in the list.

  • If there is no WSD port, do not continue with these steps. Print a Network Configuration page, and then create a manual IP connection in the printer EWS and add a Standard TCP/IP printer port in Windows.

  • If there is a WSD port, make sure the check box is selected, and then continue with these steps.

  • In Windows, search for and open Services

  • Find Function Discovery Provider Host and Function Discovery Resource Publication in the list.

  • For both, make sure the Status is Running and Startup Type is Automatic.

  • If one or both items has a Manual Startup Type or is not running, right-click the item, select Properties, change the Startup Type to Automatic, click Apply, click Start, and then click OK.

  • Close the Services window.

  • Also Check: How To Connect My Phone To The Printer

    Solution : Disable Snmp Protocol On Printers

    From reports of many users, it is found that the printer goes offline when SNMP is enabled in Printer Properties. Here, SNMP is short for Simple Network Management Protocol used to collect and organize information of the devices on the same network and to adjust the information to change the device behavior.

    Hence, there is a high probability that this SNMP standard changes the network printer and urges it to go offline on Windows 10.

    Now you would better disable this network protocol to see if Brother or Canon or HP or Epson printer offline will go online after that.

    1. InControl Panel Hardware and Sound, find out and right-click the printer to open Printer Properties.

    2. In Printer Properties window, under the Ports tab, scroll down to locate the Port whose box checked and then hit Configure Port.

    3. Then find out and then uncheck the box of SNMP Status Enabled to disable SNMP network monitoring.

    4. After clicking OK to save changes, you can try to use your printer and the offline printer will not get stuck in not responding or not connecting on Windows 10.

    Solution Three: Run The Printer Troubleshooter

    How to Change a Printer from Offline to Online in Windows 10/8/7 [Solution]

    The Printer Troubleshooter is part of Windows in-house troubleshoot package and it is designed to solve a variety of printer problems on your PC, including driver errors, connectivity issues, restarting printer related services, and so on. Heres how to run the Printer Troubleshooter:

    • Navigate to Settings > Update and Security > Troubleshoot.
    • The program will scan your printer and related software for potential issues and fix them if any are discovered.

    Don’t Miss: Hp Printer Always Offline

    Troubleshoot With The Printers Software

    Many printer brands have dedicated software that fixes printing-related issues on a computer. HP, for example, has a Print and Scan Doctor tool that diagnoses issues with HP printers on Windows devices.

    Contact your printer manufacturers to confirm if theres an app for your printer model. Better yet, visit the Support or Downloads section of the manufacturers website to download the printer management app.

    How To Get Your Printer Back Online In Windows 10

    Make sure to create a restore point just in case something goes wrong.

    Method 1: Check Your Printer Connection

    When there is an error showing your status of the printer as offline, the system wants to tell users that there is something wrong with the communication established between the printer and the system through the USB cable or network connection. To solve this issue the steps are:

    • To restart your printer, off the power supply of the printer & then switch it ON again.
    • Now again check the connection of your printer.
    • If the connection of your system with the printer is made using a USB cable, make sure your cable is working properly and the connections to the ports are fitted tight. You could also switch the USB port to see if this resolves the problem.
    • If the connection of your system with the printer is made through wired networks, check whether the connection to your cable is properly done or not. Also, you can check whether the signal to your printer is flashing or not.
    • If the connection of your system with the printer is made through a wireless network, make sure your printer is connected to your computer network & the wireless icon will lit-up to show that you are connected.

    If nothing works then you should try to run Printer Troubleshooter:

    1.Type troubleshooting in Control Panel then click on Troubleshooting from the search result.

    2.Next, from the left window pane select View all.

    3.Then from the Troubleshoot computer problems list select Printer.

    Read Also: Where Can I Find The Wps Pin For My Printer

    Remove And Reinstall Your Printer To Your Device

    Try removing and reinstalling your printer.

    Remove your printer:

  • Select the printer you want to uninstall, select Remove, and then select Yes.

  • Reinstall your printer:

  • Make sure your printer is turned on and connected. Next to Add a printer or scanner, select Add device and follow the instructions to add your printer.

  • Change The Windows Function Discovery Services

    Change Printer From Offline To Online Status In Windows 10

    If your printer uses the Web Services for Devices technology, ensure the Windows Function Discovery services are running correctly on your Windows computer. These services help your computer detect network devices.

  • Press the Windows key + R, type services.msc in the dialog box, and press OK.
  • Locate the Function Discovery Provider Host and Function Discovery Resource Publication.
  • Double-click Function Discovery Provider, Start the service, change its Startup type to Automatic, click Apply and then select OK.
  • Repeat the same steps for the Function Discovery Resource Publication.
  • If the printer stays offline, disconnect or unplug the printer, restart your PC, and check again.

    Read Also: What Printers Are Compatible With Hp 950 Ink

    Another Way You Can Get Your Printer Back Online Follow The Steps Below:

    To attempt to get your printer online. Go to “Settings” and then “Printers.” Right-click on the printer and select “Use Printer Online.”

    Check to see if there are any print jobs and clear them. Double click on the selected printer.

    Go to “Printer Menu” and select “Cancel All Documents.”

    If there was a printer jam or job that may cause the printer to show an error and go offline.

    Try to print again to set the printer back online. Print a test page to see if the error has been resolved.

    Find the printer and switch it to printer off and then turn it back on.

    Check to see if the printer has a jam which can create an error.

    Check all the network connections and wireless connections to make sure all connections are working. Restart the device or computer.

    How To Make Printer Online In Windows 10

    The steps given below will give details on how to make a printer online Windows 10.

    Step 1: To start with, click on the Windows 10 Startbutton.

    Step 2: After that, click on the Device Manager Option in the menu that appears.

    Step 3: On the Device Manager Screen, initially click on the Action tab in the top menu.

    Step 4: Later, click the Devices and Printers option in the drop-down menu on the Device Manager Screen.

    Step 5: At first, right-click the Offline Printer on the Devices and Printers screen.

    Step 6: Afterward, See whats printing option in the appropriate menu.

    Step 7: In the following screen, click the Use Printer Offline option to take out the tick mark on this item.

    Step 8: After that, hang on till the printer appears online.

    Step 9: Once the status of the printer changes online, it starts printing according to the print queue.

    In case the Make Printer Online option is Grayed Out or If the Printer Temporarily Comes Online, Then Troubleshoot the Printer Problem on Your Computer.

    Step 1: To start with, click the Windows 10 Start button.

    Step 2: After that, click the Settings Icon.

    Step 3: On the Settings screen, the Devices option.

    Step 4: On the Next Screen, click the Troubleshoot option in the side menu.

    Step 5: Afterward, the Printer option.

    Step 6: In the spread-out Printer Menu, Run the Troubleshooter Printer Option.

    Step 7: Let Windows Troubleshooter run, and it will produce suggestions to resolve the printer failure.

    Read Also: Bypass Hp Printer Cartridge Error

    Solution : Run Printer Troubleshooter

    It is available and feasible for you to take advantage of the Windows built-in tool to troubleshoot the reasons why your printer is offline on Windows 10. Whats more, it is capable of identifying and fixing the printer issue.

    1. Search Troubleshoot in the search box and hit Enter to navigate to Troubleshoot.

    2. Under Troubleshoot, locate Printer and choose to Run the troubleshooter.

    If there are any problems with your printer on Windows 10, the printer troubleshooter would let you know. And if possible, it will also fix the printer offline issue for you automatically.

    Solution : Add A New Printer

    How To Get Printer Online In Windows 10/8/7

    Designed only for the printer using network connecting to PC. On the basis that the above ways are helpless for you to resolve the printer offline status on Windows 10, you can check if you are able to add another printer for this PC.

    Go to Start> Settings> Devices> Printer& Scanner> Add a printer.

    Then you can struggle to add a second printer on your own by way of increasing an IP address and printer port.

    To conclude, from this article, you can get the most common but effective solutions towards the printer offline problem for Windows 10. For some specific printer users, such as HP, Epson or Canon, you can go to the official site to gain the specific suggestions about this printer wont print error.

    More Articles:

    Also Check: Print From Tablet To Wifi Printer

    Remove And Add Printer

    If nothing else works, it would be best to remove the printer from the system and add it again. It is a simple process that may also include downloading the driver and OEMs application.

    • Unplug the printer from the computer
    • Go to Devices > Printers and Scanners
    • Select the printer you intend to remove > click on Remove device
    • Plug the printer back, and Windows should add it back again, and install the driver as well.
    • The reinstallation will restore Printer to online status

    If it doesnt show up, click on Add a printer or scanner and click on the link The printer that I want isnt listed. You can then manually add it.

    Related:How to connect a wireless printer to Windows 10 PC

    Use Hp Smart Diagnose & Fix

    On a Mac running macOS 10.13 or later, use the Diagnose & Fix feature in the HP Smart app to help fix connection issues.

  • Open the HP Smart app. If you do not have HP Smart, download it from HP Smart – Mac App Store, and then follow the prompts to add your printer.

  • On the Diagnose & Fix screen, click Start.

  • Wait until the analysis completes. Do not close the app to avoid interrupting the process.

  • On the diagnosis screen, review the results, and then click Test Print or Done.

  • Don’t Miss: Hp 4650 Printing Blank Pages

    Troubleshoot Your Printer Network

    If you have a network printer, it will show offline if the computer cannot reach it. Try using the printer with a different computer. If its working fine, then the problem may not lie in the printer but in your network. For fixing it, you will need to troubleshoot your network issues.

    It could be a firewall issue as well, but then that would mean somebody has blocked it intentionally, or a variety of other network complications could also cause it. If you do not know more than what you need to work on the computer, I would suggest getting someone who can help you troubleshoot.

    One of the fixes discussed in this guide should resolve your printer offline situation. I hope this helped you change the Printer status to online or Restore the Printer to online status.

    Check The Printers Cable Or Network Connection

    Change Printer From Offline To Online Status In Windows 10

    Before you jump to tweaking your PCs settings, make sure the printer is correctly plugged into the power outlet and powered on. For wireless printers, ensure your PC and printer are on the same network.

    Some printers go into Sleep mode after minutes of inactivity. In Sleep mode, the printer will appear offline on your computer. Press the printers power button to wake it up. Wait for some seconds and check if that changes the printer status to Online on your computer.

    You also want to ensure that the cable connecting the printer to your computer or router fits correctly in the appropriate port. Likewise, connect the printer directly to your PCs port, not through a USB hub. If the printer continues to appear offline, switch the printer to a different port on your computer or router.

    For wireless printer connections, reboot the router, and reconnect the printer to the network.

    You May Like: How To Reset Your Ink Cartridges Hp

    Disable Printer Offline Mode In Windows

    Moving on, you also need to verify that the printer isnt in Use Printer Offline mode.

  • Head to Settings> Devices> Printers & scanners and select the affected printer in the Printers & scanners section.
  • Select Open queue.
  • Select Printer on the menu bar and ensure Use Printer Offline is unchecked. If theres a checkmark next to the option, select Use Printer Offline to bring the printer back online.
  • Solution : Reinstall The Printer

    If none of the above solutions worked for you then the least you can do is uninstall and then install the printer back from your PC.

    Just follow the steps to reinstall the printer:

  • Unplug the Printers cable from the PC.
  • Click on the settings icon
  • A new window will pop up
  • Now click on Bluetooth & devices from your left pane where you will see multiple settings tab.
  • Click on Printers & scanners.
  • Select the printer of which you want to remove and click on the Remove button.
  • After some time plugin back the cable of the printer.
  • Follow the on-screen instructions to install the device.
  • Also Check: How To Printer Online

    Why Does Your Printer Go Offline

    Mostly, your printer has to be connected to the Internet or by USB cable. Only in this way can the printer get online and work smoothly with your PC on Windows 10.

    And you can see from the issue that the printer is offline that the main cause lies in connection problems. Sometime, it may be due to the disconnected printer. On the other hand, the offline printer appears because of the network issues.

    More articles

    Popular Articles