How To Add A Printer To A Network

Unpack Your Wireless Printer And Place It Within Your Routers Broadcast Range

Unpack your printer and put it somewhere close enough to your Wi-Fi router so that it receives a good radio signal. Furthermore, the spot you choose should be accessible to people using the printer. Pay attention to the instructions in the wireless printers manual regarding the removal of all packaging and protection. Printers usually come in really rich packaging and are filled with stickers, tapes, and other protections.

A wireless printer made by Canon

Also, your router should broadcast its signal using the 2.4 GHz band, using the Wi-Fi 4 standard. Older printers may not be compatible with new routers that use the Wi-Fi 6 standard on the 2.4 GHz band, instead of the Wi-Fi 4 thats compatible with any device that can connect to a wireless network.

TIPS: If you want help choosing a good wireless router, read:

• How to choose an ASUS wireless router for your home

How To Share Your Printer Over The Network In Windows 10

May 17th, 2021 by AdminLeave a reply »

If you have a printer which is set up or plugged into your primary PC, its easy to share it with other computers on the same network. In this tutorial well walk you through the steps to share your printer over the network in Windows 10.

Part 1: Share the Printer on your Primary PC

Part 2: Connect to Shared Printer over the Network

Adding A Network Printer To Your Windows Computer

1. Click on the Start button, and then select Devices and Printers.

2. In the Devices and Printers window, click on Add a printer.

3. In the Add Printer window, click on the option Add a local printer.

4. Select Create a new port, and then select Standard TCP/IP Port from the drop-down menu. Click Next when youre done.

5. Enter the IP address of your printer. Select the option Query the printer and automatically select the driver to use. Click Next when youre done.

Note: If the printer is not automatically detected, please select the Manufacturer and Driver in steps 6 and 7 below.

6. Scroll down to Xerox under Manufacturers.

7. Select Xerox Global Printer Driver PS and then click Next.

Notes:

• The global print driver will enable you to perform only basic printing functions on a multi-function printer. To perform advanced functions, download and install the print driver for that printer.
• If the Xerox Global Printer Driver PS is not available, you will need to download and install the Xerox driver by performing the following steps:

8. Select the option Use the driver that is currently installed .

9. Enter a descriptive name for the printer in the text box next to Printer name.

The following window will be displayed:

10. Select the option Do not share this printer and then click Next.

13. Click Finish.

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How To Add A Printer On Windows 10 From Windows Settings

• If you are installing a local printer, connect the printer to your PC via USB or WiFi. Otherwise, for network or shared printers, proceed to the next step.
• Right-click the Windows 10 Start menu and click Settings.

• Then, on Windows Settings, click Devices.

• On the left pane of the Devices settings screen, click Printers & scanners.

• When Printers & scanners screen opens, click Add a Printers or scanner. Then, wait for the wizard to detect your printer.

• Click The printer that I want isnt listed. The Find a printer by other options screen will open.

• Finally, to add a printer on Windows 10 from Windows Settings, on the Find a printer by other options screen, select one of the options, click Next and proceed to install your printer.

The table below explains each option and how to use it.

How To Manually Add A Network Printer On A Windows 11/10 Pc

In this guide, we will discuss all the essential steps needed to manually add a network printer on Windows 11 or 10 PC. You only need to ensure two things: the printer must be turned ON and connected to a network. Sometimes having outdated or obsolete printer drivers running on your PC can delay this process. Therefore, it is necessary that you download and install the latest print drivers before adding a printer.

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Wired Network Printer Setup

In case your printer model does not provide you with the functionality to connect with the router wirelessly, you can follow up on this method to set up your printer for working over the network.

• For the first step, we need to connect the printer with the network. You can do so by connecting the printer with your Wi-Fi router with the help of an ethernet cable. Usually, its present at the back of the printer.
• Dont forget to plug in the printer to a power source and turn it On.
• Once you have connected the printer to your Wi-Fi router, you can simply go to Settings > Devices and Printers> Add a Printer, while connected to the same Wi-Fi network. The computer will automatically detect all the printers connected to the network and will install the required drivers for it on its own.
• Select the Add a Network, Wireless, or Bluetooth Printer option, it will show all the printers that are available on the network at that time.
• Select your Printer from the list, and click on the Install Driver option. Follow up the on-screen instructions and complete the setup.

Manually Adding A Print Server To Your Network

In most cases, the software that comes with a print server should guide you effortlessly through the process. Manufacturers use different types of server software, but the process is typically the same.

You add a print server manually by configuring it on your network. All you need is the default IP address for the print server. The default print server address should be in its documentation.

First, connect the print server to a power source and then connect it to a computer according to the manufacturer’s instructions. If you’re using a StarTech print server, for example, you connect it to a computer using an Ethernet cable.

After the print server is connected, open a web browser and enter the printer’s IP address in the browser’s address bar, such as “192.168.1.100.” The browser should open the print server’s setup page. On most networks, the local IP addresses can be anywhere between 192.168.0.1 and 192.168.0.254. No two devices should have the same IP address.

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How To Install A Wireless Printer On Your Windows 10 Computer

Now you should install the printer on your computers. You should not have executed any installation/configuration steps on any of your devices until now. For your computers to locate the printer over the network and use it for printing, you have to install and configure the printers drivers on each computer that is part of your network.

In Windows 10, this part of the process should be handled automatically by the operating system. It might happen that it didnt detect and configure your wireless printer automatically. In that case, you can either use your operating systems built-in wizards to add the printer to your computer or run the printers bundled software.

The setup software of a wireless printer

If you choose to use the printers bundled software, follow the installation wizards steps, but do not forget to choose the option called Use the printer with wireless LAN connection when asked about the printer connection method.

If you choose to use the wizard from the Settings app in Windows 10, there is nothing different between a network or a local printer. The steps are the same, and we already detailed them in this tutorial: How to install a local printer on your Windows computer.

A wireless printer installed from Windows 10’s Settings

Add a Bluetooth, wireless, or network discoverable printer – this is the first thing you should try. If it can find it in your network, your Windows 10 computer shows it and lets you install the printer using this option.

Troubleshooting Tips For Wifi Printer Issues

In case you are having troubles using your connected Wireless Printer, or maybe even during the setup, we have some useful tips for you that you can try out to fix the issues.

• While trying to connect a wireless printer with your computer, always make sure both the computer and the printer are connected over the same wireless network.
• In case your computer fails to find your printer over the network, you can connect your printer with the computer via USB and complete the setup on a wired connection to install the drivers. Later on, you can shift back to the wireless mode and start using the printer normally.
• If the printer has suddenly stopped responding, you can try turning off the printer for a few seconds, and then restart it, to fix the Printer hardware issues.
• If your problem is software-based, you can run the Troubleshooter program on your computer to look for the problems and fix them. Simply go to the Devices and Printers section on your computer > Click on your Printers name > Click on Manage > Run the Troubleshooter.
• If any of the above tips are not working, you can try to remove the Printer, and Add it back once again. For that, you can simply go to the Devices and Printers section> Find your Printer and click on it > Click on Remove. Now, connect your printer using a USB connection, and set it up once again by clicking on the Add a Printer option.

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How To Add A Printer Via Usb In Windows 10

Note: Before setting up your printer,make sure it is connected to a power source and that your computer is connectedto the internet so you can download the necessary drivers.

If you have set it correctly, you should be able to see the printer in the list of printers. You can then print a test page to confirm that the set-up is complete.

Tip:You can set any printer to be the default printer. Windows will send a print job to the default printer every time you print. You can set this up in the Printers and Scanners menu under Settings. Just click on the printer you would like to set as the default, then click Manage > Set as Default.

Connecting A Print Server To Your Computers

Once you add a print server to your network, each computer needs to locate it. To do this, create a printer port on each computer. Manufacturers such as StarTech recommend testing the printer with a test page during the setup process.

To create a printer port in Windows 10:

Once this is done, whenever you want to print a page, select the printer from the list of available devices in the print drop-down menu.

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Connect Your Printer Directly To The Network

Most printers these days have networking built in. Some come equipped with Wi-Fi, some with Ethernet, and many have both options available. Unfortunately, we cant give you precise instructions for getting this done, since how you do it depends on the type of printer you have. If your printer has an LCD display, chances are you can find the network settings somewhere in the Settings or Tools portion of the menus. If your printer has no display, youll probably have to rely on some series of physical button presses to tell it whether it should use its Wi-Fi or Ethernet network adapter. Some printers even have a dedicated easy connect button that can set up the Wi-Fi for you.

If youre having trouble setting up a printer that connects directly to the network, the manufacturer should have instructions for making it happen. Check the manual that came with your printer or the manufacturers web site for information on hooking it up.

Restore Network Default Settings On The Printer

Prepare the printer for a wireless connection setup by restoring network default settings.

• Most printers with a touchscreen: On the printer, select Restore Network Defaults from the Wireless, Settings

• For most HP printers without a control panel menu: Press and hold the Wireless and Cancel buttons until the Wireless and Power lights blink.

• For HP Envy 6000, Pro 6400, DeskJet Plus IA 6000, and 6400 All-in-One printers: Press and hold the Wireless button on the back of the printer for five seconds until the Edge lighting flashes purple. It might take several attempts before the lighting flashes.

• For HP Tango printers: Press and hold the Wireless button on the back of the printer for five seconds until the front light flashes blue.

• For HP Laser printers: Press and hold the Wireless button until the Attention light blinks. The printer might restart.

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Add A Bluetooth Printer

If your Mac came with Bluetooth installed, or if you are using a USB Bluetooth adapter, you can print wirelessly to a Bluetooth-enabled printer.

Adding A Printer To A Network With A Print Server

Related

• What Is Printer Pooling?

Most small businesses don’t need an enterprise-class print server installed on their network. If your office printer doesn’t have network accessibility, you can connect a small device to it and make it accessible to everyone who needs it.

Small print servers usually cost around $100 or less. They connect via Wi-Fi, Ethernet or USB, depending on the one you buy. They usually come with installation software that guides you through the setup process, but if you want to enable advanced features, you may have to do part of the network setup manually.

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How To Connect To A Network Printer

This article was written by Jack Lloyd. Jack Lloyd is a Technology Writer and Editor for wikiHow. He has over two years of experience writing and editing technology-related articles. He is technology enthusiast and an English teacher.The wikiHow Tech Team also followed the article’s instructions and verified that they work. This article has been viewed 399,490 times.

This wikiHow teaches you how to connect your Windows or Mac computer to a wireless printer that’s on your Wi-Fi network.

To Install Or Add A Network Wireless Or Bluetooth Printer

If your printer is on and connected to the network, Windows should find it easily. Available printers can include all printers on a network, such as Bluetooth and wireless printers or printers that are plugged into another computer and shared on the network. You might need permission to install some printers.

If your printer isn’t in the list, select The printer that I want isn’t listed, and then follow the instructions to add it manually using one of the options.

Notes:

• If you use wireless access points, extenders or multiple wireless routers with separate SSIDs, you’ll need to ensure that you’re connected to the same network as the printer for your PC to find and install it.

• If you have a new wireless printer that hasnt been added to your home network, read the instructions that came with the printer, and check the printer manufacturers website to learn more and to get up-to-date software for your printer.

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