Tuesday, February 7, 2023

Best Color Laser Printer Scanner For Small Business

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Led Versus Laser Print Technology: What’s The Difference And Does It Matter

Best Printers for Small Businesses in 2022 (Laser & Inkjet)

LED printers are lasers printers’ fraternal twins. Both are electrophotographic printers, which means they print by using light to draw images to be printed on photoelectric material, which attracts particles of toner to be transferred to paper. The only difference is the light source: LED or laser. LED models tend to be somewhat smaller than directly comparable laser printers, which makes them particularly suitable where space is at a premium. But for purposes of comparison, they are essentially variations on a theme, a distinction with little to no real-world difference.

Key printer players that offer LED-based models include Brother and Xerox. At this writing, you can also still find OKI Data LED models for sale, but OKI no longer distributes printers in either North or South America.

Best Overall: Hp Color Laserjet Pro M255dw

Courtesy of Amazon

The HP Color LaserJet Pro M255dw is one of the best color laser printers available for home offices and small businesses. It can connect to your computer or mobile devices via USB cable or Wi-Fi for fast, reliable printing from email, network locations, and cloud storage services. It’s also compatible with Apple AirPrint and HP ePrint for more mobile printing options.

With printing speeds up to 22 pages per minute and automatic duplex printing, you’ll be able to create physical copies of documents quickly while also saving paper. The compact size of this single-function laser printer shouldn’t fool you it has a 250-sheet capacity input tray and a 100-sheet capacity output tray so you can spend less time refilling the printer and retrieving documents, and more time finishing daily tasks.

The 2.7-inch color touchscreen makes it easy to navigate menus, set up print jobs, and check printer statuses like toner and paper levels. The printer is compatible with both Windows and macOS computers, so it will work in offices with multiple types of devices.

The Best Commercial Printerssummary

These best printers cut down on paper jams, ink costs, and the need to have multiple machines for daily office tasks. Businesses need to look at what makes the most sense for them, whether its printers with Wi-Fi connectivitykey for easy access and using Google Cloud Print, Mopria Print Service, Apple AirPrint, or similaror something that can scan or fax documents quickly and efficiently.

For high-volume printing, the Brother MFC print machine makes sense for mid-size to larger companies. A home office or small business on the other hand might like an HP color printer for its needs, and dont forget about the Instant Ink package that HP offers where customers can pay a monthly fee to print a defined number of pages starting at only US$0.99 per month.

We hope our review of the best commercial printers has been helpful. For more suppliers of related products, including inkjet printers, inkjet printer supplies, , and thermal transfer printers, consult our additional guides, or visit the Thomas Supplier Discovery Platform.

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Can I Buy A Color Laser Printer With Built

Yes. Many all-in-one laser printers, like the Kyocera Ecosys M5526cdw above, can scan, copy, and fax documents. If youre doing a lot of faxing, copying, or scanning, be sure to choose a printer with an automatic document feeder , and if you want to do double-sided scans and double-sided prints, a model that has a duplex ADF and duplex printing will be best. Double-sided prints can also help save money if cost is a concern. Note that not all all-in-ones also called multifunction printers have fax modems, so be sure to check the specs before you buy. If you need a multifunction printer, be sure to check out our best picks for all-in-one printers.

Which Type Of Printers Are There Currently In The Market

Best Color Laser Printers for Small Businesses

The development of printers has changed a lot over the last few years. They have gone from being bulky and large to small and portable.

We should not think of these printers as the same as traditional ones. They are smaller, lighter, more energy efficient and have different features such as ink cartridges that can be recharged via USB cable.

Also Check: How Ink Jet Printer Works

What To Look For In A Small Business Printer

When it comes to printing, the needs of a small business will be different to those of a home user – even one thats using it for work purposes. For starters, small businesses will need a printer that can service multiple users, which means network connectivity is a key feature. Support for cloud printing will also be handy.

Similarly, running costs are more important than they would be for individuals, as small business printers will see greater print volumes over a longer period of time. For this reason, its worth considering either a tank-based inkjet or a laser printer, both of which can offer exceedingly good value for money in terms of consumables over their lifespan.

Serviceability may also be worth considering, depending on the structure of your internal IT operations. Organisations with a robust IT department will likely want something that can be centrally managed and monitored, as well as something that permits easy servicing and repair, whereas organisations that rely more on MSPs and third-party technicians may not need this as much.

Finally, if your print needs are going to include customer-facing marketing and promotional materials, you may want to invest in a more capable machine that can also handle tasks like larger A3 documents and good-quality photo printing. This will allow you to quickly generate impressive-looking marketing documents without needing to outsource the task to a third-party printing company.

Xerox Workcentre 3335dni A4 Mono Multifunction Laser Printer

The Xerox WorkCentre 3335DNi is a powerful and productive A4 mono multifunction laser printer. It includes versatile media handling capabilities, with a 250-sheet input tray and 50-sheet bypass tray as standard. This mono machine needs no additional upgrades as it also features a variety of connectivity options including mobile printing, along with USB, network, and wireless interfaces. It doesnt lack in productivity either as the 3335DNi is able to produce its first page in as fast as 6.5 seconds and print at speeds of up to 33ppm.

  • Print/Scan/Copy/Fax
  • Up to 33ppm Mono Print
  • Windows & Mac Compatible

“For straightforward mono printing, copying and scanning, the Xerox WorkCentre 3335DNi is a perfect choice. It’s wireless, Mopria and AirPrint ready out of the box, requiring little effort to set-up and use. You can expand on this further by connecting to the cloud or enabling NFC touch-to-pair functionality for further connection options. It’s one of the most connected printers on the market.”

Also Check: Where To Sell Empty Printer Cartridges

Whats The Most Common Purpose Of A Laser Printer

Generally, laser printers are used for businesses in office environments. This is because the print speeds are much faster than conventional inkjet printers. An office can use a laser printer to produce hundreds of pages in quick succession. Furthermore, the ongoing costs make this type of printer more suitable for business use. There are some laser printers that are affordable, however, and suitable for home use. On the flip side, inkjet printers are usually considered for home or small business use. They are generally not meant for large volume printing. This is due to the print speeds, and the printing mechanism. If you were to use an inkjet to print the same volume of paper as on a laser printer, the resulting costs would be far greater.

Kyocera Ecosys M5526cdw A4 Colour Multifunction Laser Printer

âTop 5 Best Color Laser Printers for Small Business-Best Laser Printer 2021

The Kyocera ECOSYS M5526cdw blends impressive functionality and outstanding performance. Delivering Print/Scan/Copy/Fax capabilities and colour print speeds of up to 26ppm, the M5521cdw is at home in any business setting. With USB, network & wireless as standard and compatibility with AirPrint and Mopria Alliance the M5526cdw is designed for the connected office. The 250 sheet input tray and automatic double sided printing mean the Kyocera ECOSYS M5526cdw is both efficient and economical. All of the M5526CDW’s functions are easily accessible via the 10.9cm colour touch screen.

  • Automatic Double Sided Printing
  • Up to 26ppm Colour & Mono Print
  • 10.9cm Colour Touch Screen
  • Continue printing in mono even if the printer is out of colour toners
  • Free 2 Year Onsite Warranty

“The Kyocera ECOSYS M5526cdw offers exactly what most SME’s are looking for. With Print/Scan/Copy/Fax functionality and great connectivity the M5526cdw is well deserving of a place on this list.”

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Printer Vs Cartridge Cost

The upfront cost of a laser printer may seem like its biggest weakness. After all, inkjet printers have a much lower upfront cost with newer models priced as low as $29.99 while laser printers are significantly more expensive with the cheaper ones priced at around $59.99still twice the price of the cheapest inkjet.

But beware of dirt cheap inkjet printers. These cheap models have a high cost per page and use cartridges that can print only a few hundred pages that youll end up having to replace cartridges frequently. Before you know it, youve already spent more on ink cartridges than the printer itself.

When compared with laser printers, inkjet printers have a lower price partly because

  • inkjet printers have a minimum life span of 3 years,
  • whereas laser printers have a lifespan of at least 5 years

and this is all depends on frequency of use.

Best Commercial Printersbuying Guide

Most of these are suitable for small to mid-size businesses and have much sought-after features that businesses require, such as near field communication technology and Wi-Fi Direct, rather than those who need one for personal or home printing needs. For larger laser printers or commercial inkjet printer needs, its best to reach out to manufacturers directly for models that cant be found online or in-store.

Read Also: Can I Print From My Phone To My Printer

Scanning Features: More Nuances

Almost all AIO printers include flatbeds suitable for scanning photos or single-sheet documents. An automatic document feeder will let you easily scan multipage documents. For models that have letter-size flatbed platens, an ADF will often let you scan legal-size pages as well. But not all do, so check first.

Some ADFs can also perform duplex scans . The duplexing can be fully automatic, or it can be done through firmware or a computer app that will let you scan one side of a stack of pages, turn the stack over to scan the second side, then automatically interfile the pages in the right order. If you have to deal with multi-page, two-sided documents, some variation of this feature is all but essential.

The fastest, most convenient, and most expensive choice for scanning two-sided pages is an ADF with one-pass scanningmeaning it can scan both sides of each page at once. Second best, and the approach offered by most duplexing ADFs, is to scan one side of each sheet, turn it over automatically, and then scan the other side before feeding the next. The semi-automatic option, with you having to re-feed the stack, being careful to feed it in the right orientation, is the solid third-place choice. However, many ADFs don’t offer even that feature, and if you deal with duplex multi-page documents at all, it’s a lot better than having to feed and refeed every page individually.

Best Laser Printers 2022

The 7 Best All In One Laser Printers For Small Business And Inkjet ...

The best laser printers give you professional-grade prints at home, producing page after page of better print quality and lower printing costs than the majority of inkjet printers. Whether you want to run off pages of black-and-white text or a feature filled all-in-one color laser printer that will also scan, copy and fax, we’ve got the laser printer for you.

Our laser printer reviews look at everything from printing quality speed to ease of use and operating costs. It doesn’t matter if you need one for the home or small office or just want an affordable unit, we’re here to help you pick the best laser printer for your needs and budget.

For a complete comparison with other printers, check out our inkjet vs laser printer guide to see which technology is right for you. And see our picks for the best printers overall to check out all of our top all-in-one picks for home and office.

Also Check: What Is The Best Brother Laser Printer

Which Laser Printer Is Right For You

The first thing you’ll notice if you’re researching laser printers is the companies who make them are doing you no favors in your search. All the printers we’ve found are identified by arcane product numbers rather than distinguishing branding. What’s the difference between an LBP226dw and an M454dw? Only a product manager would know.

There is an enormous glut of printer models out there. For every level of functionality and price tier, vendors seem to have four or five models with slightly different model numbers and prices separated by $20 to $50, each with some minor feature differences compared to its nearly identical brethren. Worse, Amazon lists printers as new with models going as far back as 2011.

Consumables can be quite an issue with laser printers, particularly at the lower end. Most printers come with starter toner cartridges that will print a few hundred to a few thousand pages. Then you have to buy the cartridges, which can be quite expensive. Many of the more popular printers can also use a discount aftermarket toner cartridge, which can save you money but could reduce print quality or damage your printer. We did not test toner cartridges, so pay attention to user reviews when making purchase decisions.

Workgroup printers are also fast and have great capacity, but they drop in price considerably compared to their enterprise brethren. We generally chose workgroup printers that were capable of printing tens to hundreds of thousands of pages per month.

Best For Speed: Brother Mfc

Courtesy of Office Depot

Always in a rush? The Brother MFC-L5850DW can print and copy up to 42 pages per minute . With a maximum resolution of 1,200 x 1,200 dots per inch , you can print professional-looking brochures, handouts, and other documents in no time. Better yet, with a 250-sheet input tray, you’ll rarely run out of paper.

This printer can also fax, which may not be essential for every office, but is important to have for businesses such as medical practices . With a 70-page duplex automatic document feeder as well as a flatbed scanner, this all-in-one lets you scan everything from standard papers to smaller receipts and invoices.

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What Are The Best Laser Printers

Our favorite laser printer overall is the Brother MFC-L2750DW, a monochrome laser printer with all-in-one capabilities that’s built to handle all of the printing needs of a small office with speed and efficiency. In addition to fast printing and copying it has a speedy document feeder and extremely low cost per page.

Other favorites include the budget-friendly brother HL-L2390DW, which offers monochrome printing, scanning and copy capability, and sells for a very reasonable price.

For a slightly more expensive alternative, the HP LaserJet M234dwe is another great laser printer with lot’s of cloud-friendly features, like printing from mobile and easy online connectivity.

About Our Trusted Experts

Best Color Printers for Small Businesses in 2020

Taylor Clemons has over three years of experience writing about games and consumer technology. She has written for Lifewire, Digital Trends, TechRadar and her own publication, Steam Shovelers.

Ajay Kumar is a Tech Editor at Lifewire. He has over seven years of experience in the media industry and has previously been published on PCMag and Newsweek reviewing hundreds of products, including printers, projectors, and other office devices.

Alan Bradley is a Tech Editor at Lifewire with over a decade of experience as a journalist and editor.

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What To Consider Before Buying Color Printer Scanner For Small Business

Even deciding on an insignificant purchase can make you feel like choosing between the red pill or the blue one. But is the headache really worth it? Online shopping was meant to make our experience simpler, easier and enjoyable. But in reality it is quite easy to get confused on the decision which one to buy?.

This is where our efforts come in! This list of color printer scanner for small business will surely save you valuable time and effort. However another question remains, what makes our compilation the best? Or on what basis you should trust this color printer scanner for small business list.

Is it virtually possible to know every detail of a product for making a perfect purchase? The answer is definitely NO, its not! Then how do you make the correct decision while buying color printer scanner for small business? Well, the complexity of selecting a single product from a sea of them can be simplified taking into consideration a few key metrics regarding the product.

We feed thousands of data to our AI regarding these products through advanced algorithms. Based on the relevant data i.e. brand, features, specs, ratings and reviews and many others a list of best color printer scanner for small business has been prepared by the AI.

Best Speed: Canon Imageclass Lbp226dw

B& H Photo

  • Monochrome only

  • Expensive toner

The Canon ImageClass LBP226DW is a single-function laser printer that is built for speed. It’s capable of printing up to 40 pages per minute, with the first page out in as little as 5.5 seconds. It has a 250-sheet standard input tray and a 100-sheet multipurpose tray you can buy an optional 550-sheet standard input for a maximum capacity of 900 sheets. With automatic duplex printing, you’ll not only save time but paper too, keeping your print costs low.

The LCD display clearly shows printer status, print jobs, and settings options for quick and easy use. The compact footprint will make this laser printer at home in offices where space is at a premium. With Wi-Fi connectivity, you can wirelessly print from your computer or mobile device. With high-yield toner cartridges, you can print up to 10,000 pages per month, letting you tackle large print jobs with ease.

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