Friday, January 27, 2023

Add Printer To Macbook Pro

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How To Add A Printer To A Mac

How to Add a Printer on Apple Macbook 2020


  • How to Add a Printer via IP Address
  • The thought of setting up a printer intimidates most people. But once you know the steps, its fairly easy to do. Whether you just need to add one printer to your home computer, or lots of printers to a business network, heres how to add a printer to a Mac desktop or laptop.

    How To Connect A Printer To Your Mac

    Before we start

    Having spent some years coding applications for macOS weve created a tool that everybody can use. The all-round problem fixer for Mac.

    So here’s a tip for you: to quickly solve some of the issues mentioned in this article. But to help you do it all by yourself, weve gathered our best ideas and solutions below.

    With paper usage having lessened in recent years, the price of printers has dropped dramatically. You can now pick up a decent all-in-one model for less than $50 and a quality laser printer for under $100.

    But more things being done digitally doesnt make printers any less important physical documents still need to be sent, photos need printing, and many businesses prefer hard copies of invoices. Then theres the need to print things like concert tickets, shipping labels, and boarding passes.

    What we’re getting at is that printers arent going anywhere any time soon.

    In this article, were going to walk you through how to put a printer to work. Well look at:

    • How to connect a printer to your Mac
    • How to find a printer IP address on a Mac
    • How to print wirelessly from your Mac

    Before we get into setting up a printer, though, its best if you remove any unused printers from the Mac you’re using.

    Note: If there no printers previously installed on your system you can skip this next section and jump straight into how to connect a printer.

    How To Add A Printer Via Ip Address

    If you add a printer using this step,you would need to know your printers IP address. Heres how you can find yourprinters IP address. Once you know this information, you would just have to goto System Preferences then add the printer from the Printers & Scannersmenu. Heres how you can do this step by step.

  • .
  • Also Check: How To Add A New Printer

    Add A Usb Printer To A Mac

    Compatible USB printers are almost as easy to install on a Mac as AirPrint printers.

  • Update the software on your Mac so that the Mac has the most recent printer drivers available.

  • Load the printer with paper and ink or toner and connect it to the Mac. Then, power on the printer.

  • Connect the printer to the Mac using the USB cable that came with the printer.

  • Follow the on-screen instructions to complete the software update. You may be instructed to restart the Mac.

  • Test that the printer is attached using the same method used to test AirPrint printers. Open a document and select File> Print. You should see the printer name in the field next to Printer. If not, select Add Printer and select the printer from the list of available printers.

  • These simple steps have most printers up and running in no time, but occasionally the automatic . If you encounter problems, install the printer manually. The Mac detects any compatible printer you connect. However, you may have to add it in the Printers & Scanners System Preferences, particularly if the printer is old.

    What If The Mac Cannot Find My Printer

    â How To Add a Printer To a Mac And Macbook Air

    Try these troubleshooting tips if the Mac does not add or list the printer.

    • Check the printer connection: Check the Wireless or Settings menu on the printer control panel or print a Network Configuration Page, and then make sure the printer is connected to the Wi-Fi network.

    • Check the computer connection: On your Mac, click the Network icon , and then make sure the Mac is connected to the Wi-Fi network.

    • Check for software updates: Open the Apple menu , click System Preferences, and then click Software Update to ensure the computer can download the latest printer software.

    • Update the printer firmware: Go to to search for and download firmware updates for your printer.

    • Restart the router, printer, and Mac: Unplug the router, turn off the printer, and then close all programs on the Mac and shut it down. Turn on the router, wait for a successful internet connection, turn on the printer, and then turn on the Mac.

    • Reset the printing system: Open the Apple menu , click System Preferences, and then click Print & Scan or Printers & Scanners. Right-click or Ctrl + click anywhere in the Printers list, and then click Reset printing system. Restart the printer, and then click the plus icon to re-add it to the list.

    Read Also: How Do You Set Up Printer On Iphone

    How To Print Wirelessly From Your Mac

    Turn on both the computer and the printer and make sure that the devices have a good network connection. Open the file that you need to print and press Command + P on your keyboard to open the printing menu. Alternatively, go to File in the Preview menu on top of the screen and select Print.

    You can either use the default printing settings or select your own ones. The front page provides you with the basic optionsselecting the number of copies, black and white or color printing, etc. Click on Show Details at the bottom of the window to display advanced settings such as the quality of printing, borders, and fitting.

    When youre done, click on Print. A task manager displaying the current jobs with this printer will appear and youll be able to monitor the progress there.

    Add Canon Printer To Mac Using Bonjour Services

    Remember the printout of printer configuration settings? At the bottom, you could see three lines starting with Bonjour.

    What is Bonjour on Mac? Its a zero-configuration service developed by Apple for its computers and devices. If both a computer and a peripheral device support Bonjour service, then adding peripherals to the computer is easy.

    In our case, a Canon printer that supports Bonjour configuration service appears under the Default tab in Printers & Scanners Preferences. You just need to wait a bit for the printer to appear. In my experience, the wait time depends on the distance between the two devices.

    If both the MacBook and the printer are in the same room, then Bonjour service is almost instantaneous. If one device in the Basement and another on the second floor, one may need to wait a little longer, about 30 seconds or so for the first time.

    Here is how my Canon, which also serves as a scanner, appeared in my Mac .

    Read Also: Where Is My Printer Icon On Windows 10

    How To Add A Network Printer

    You can add a network printer in the same way that you add a wireless printer. If the printer is connected by Ethernet or Wi-Fi your Mac will make it available to add from the Default tab in Printers & Scanners.

    If there isnt an Ethernet or Wi-Fi option, connect the printer to a Mac on the network or directly into the router via USB and add it from Printers & Scanners that way.

    How To Add A Bluetooth Printer

    How to add a printer in Macbook – MacOS Catalina

    How to connect a printer to a Mac with Bluetooth:

  • Make sure that your printer has Bluetooth connection
  • Turn on Bluetooth on your Macyou can find the Bluetooth button in the menu on top of the screen
  • Prepare your printer for work and turn it on
  • On a Mac, go to the Apple Menu System Preferences Printers and Scanners
  • In the Default tab, select your printing device from the list of devices
  • If the printer is not displayed in the list, its likely that the drivers for this printer were not automatically installed via Bluetooth. In this case, you need to get them manually and then repeat the steps required to add a Bluetooth printer.

    Read Also: How To Connect Wireless Printer To Computer

    How To Add The Printer To A Mac

    If the printer name doesn’t appear next to Printer, you need to add the printer to the Mac. Click the arrow in the Printer field and select Add Printer.

    Select your printer from the list of printers the Mac can see, then click Add.

    The Mac printer support system is robust. If you have an AirPrint printer, you don’t need to check for system updates. OS X and macOS come with many third-party printer drivers. Apple automatically includes printer driver updates in its software update service.

    Because the operating system includes most of the printer drivers Mac users need, don’t install any drivers that came with the printer. Most printer manufacturers mention this in their installation guide. However, if you are used to installing drivers for peripherals, you may install out-of-date drivers by mistake.

    Add A Printer Connected To Windows

    If you plan to use a printer connected to a Windows computer, be sure that the printer is set up for sharing. Obtain the workgroup name along with the username and password if required.

    Step 1: Choose the Windows tab at the top of the Add printer window.

    Step 2: Select Workgroup on the left, and then pick the corresponding name to the right for the print server. If prompted, enter the username and password.

    Step 3: Enter a name, optionally add a location, and then choose the correct software from the Use drop-down list.

    Step 4: Select Add.

    Also Check: How To Fix Hp Printer

    How To Remove An Unused Printer From Mac

    Now when weve learned about setting up printer on Mac, lets see how to disconnect it. If you stop using a printer, its important that you remove it from your printer list. This will help you avoid confusion when you add new printers and also free up some space on your Mac

    Heres how to disconnect an unused printer:

  • Open System Preferences > Printers & Scanners
  • Find the printer that you want to remove, click on it, then click on the minus button
  • Confirm you want to delete the printer.
  • CleanMyMac X will help finish the work by deleting all the files associated with an unused printer. Unfortunately, you cant do that by simply disconnecting the printer, the files will still remain on your disk. With CleanMyMac X, you can get rid of those leftovers in no time.

    To remove the traces of old printers, use CleanMyMac Xs System Junk module:

  • In CleanMyMac X, navigate to Cleanup > System Junk
  • Hit Scan to check your Mac for unneeded printer files
  • Once the scan has completed, hit Clean to delete the files.
  • Thats it. Your Mac is now ready for a new printer .

    Adding The Printer Itself

    How To Add A Printer to MacBook Pro â Axiom Space

    For Xerox printers that are configured to use Accounting Codes, the Xerox drivers must be downloaded directly from the manufacturers site and installed first. Once they are installed, then proceed.

    Go ahead and click the Advanced button. The busy icon will pop up for a minute, or so, and then you will be given a dialog box. Click on the Type pull down menu, and choose Windows from the selection.

    Under the option for URL enter the following:


    In most cases, the servername will be, but there may be a few printers that are served by the server, or If you are in doubt, please feel free to ask CLAS IT.

    Under the option for Name, enter a description for the printer. This will usually be the print queue name.

    Next, select the appropriate printer driver from the Print Using menu. For the majority of printers, the Generic Postscript Driver should be sufficient, however several HP printers are finicky and require a special driver. Some printers may also require special drivers to use all of the features, such as saddle finishing, duplex printing, collating, etc.

    If configuring for Xerox printer with Accounting Codes, select the correct driver for your printer make and model .

    Finally, click Add and the printer will be added to the system. You will be brought back to the Printer menu.

    Also Check: How Connect Phone To Printer

    Finish Setting Up The Printer

    Once you successfully add your printer to the list, it should be ready to use. You can, however, adjust more settings if you like.

    To set the default printer and paper size, use the drop-down lists at the bottom of the Printers and scanners window.

    For additional settings, double-click the printer in the list and then pick Settings. You can view options for checking supply levels, using generic printer features, and accessing the printer web page. The settings may vary depending on your specific printer.

    If you also own one of Apples mobile devices, learn how to print from your iPhone or iPad, too!

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    What To Do If My Mac Is Not Communicating With My Printer

    Heres what to do if your Mac is not communicating with a printer thats wired to it. Check the cable and make sure its firmly connected. If the printer is wirelessly connected to your Mac, make sure both devices are on the same network. If there are multiple printers in the network, check if youre connected to the right printer.

    If youre using a USB port, open System Information on your Launchpad and click USB. If you see the printers name in the hardware list, but its still not working, review the manual to troubleshoot the Mac printer.

    Also Check: How To Hook Up Hp Printer

    How To Connect A Printer To A Macbook Pro Via Wps

    The steps to connect your printer to your Mac using WPS varies from one printer to the next. Connecting via WPS requires pressing the Wireless, Wi-Fi, or WPS buttons on your printer and router. And usually, that is all you have to do to connect your printer to your Wi-Fi network.

    But, given the differences between the hundreds of printers and routers, its best to check your printer and router user guides for specific instructions if you have issues.

    Before attempting to add the wireless printer to your MacBook Pro, make sure you place the printer in a location within reach of your router. It must be in a workable range to have a reliable and stable Wi-Fi connection.

    Once you set up WPS, follow these steps on your MacBook Pro:

    Step 1: Click on the Apple logo in the top left corner of the screen. In the drop-down menu that appears, click System Preferences.

    Step 2: Once the window opens, click on Printers & Scanners, which has a printer icon next to it. If you have an older Mac, it will appear as Print & Scan under Hardware.

    Step 3: Click on the plus sign beneath the list of available printers. You may see nearby printers your Mac detects in the Add Printer or Scanner submenu.

    Step 4: Click on the Default tab, then look through the list of available printers. you want to add.

    Step 5: In the Use section, choose the appropriate software for your printer. Options include Auto Select, Generic PCL printer, or your printers own driver.

    How Do I Install A Printer On My Mac

    How To Add A Printer On Apple Mac

    The first step to adding a printer is to make sure the USB cable is properly connected to both the computer and the printer, and that the printer is plugged into a power outlet and turned on.

    Once you have physically connected the printer and turned it on, it should be recognized by your Mac. OS X includes printer drivers for most USB printers you can buy today. To see if your printer is recognized by the operating system, select Preferences from the Apple menu, then Print & Fax, and click on the Printing tab.

    Your printer should be listed on the left hand side of the window.

    If your printer is not listed, you may need to visit the website for the printers manufacturer to download drivers. This may be the case if your printer is a recently released model. The procedure for installing the printer driver software will vary depending on the manufacturer, but it is generally straightforward. You download the software from the website, then run an installer program which will guide you through the installation process. You may also need to install driver software if your printer has special features that are not enabled by the generic driver installed by the operating system.

    In addition to installing USB printers, you can also install printers that have been shared on the network. You can even print to remote printers using the TCP/IP protocol. All you need to know is the printers IP address.

    Also Check: How To Connect Hp Printer

    Cant Add A Printer Reset The Mac Printing System

    Many printers from Epson, Canon and Hewlett-Packard come with instructions to NOT install the software that comes with them on CDs. Rather, the instructions say, get the software from Apple, and indeed that is excellent advice. Apple long ago tired of waiting for printer manufacturers to provide software compatible with each new version of OS X, so they started doing it themselves, and on the whole this has been a good thing for Mac users.

    In general, the process is:

  • Connect printer to Mac with USB cable
  • Choose System Preferences from the Apple menu, then click on Print & Scan
  • Click the + at bottom left of the Print & Scan preference pane
  • Let Apple deliver the software over the internet
  • It almost always works. But sometimes it just wont. Usually the failure happens when getting the software from Apple: everything seems to be proceeding apace when all of a sudden, during the download, a message pops up saying something about the software not being available, and to Please try again later. Try later all you want, but once you see that message it is NEVER going to work. Never, that is, unless you know what to do next.

    The thing to do next is to reset the printing system. That gives you a fresh start, and in my experience, resetting the printing system ALWAYS solves the problem, allowing the printer software to be downloaded successfully from Apple. Ive never seen it not work. Its easy:

  • Go to the Print & Scan preference pane
  • Control-click in the list of printers
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